Job Description

Reference:
25-28462
Job title:
Health and Safety and Sites Manager
Directorate:
Children and Supporting Families
Service:
Early Years Team
Closing date:
26/06/2025 10:00
Job type/Hours:
Temporary (see job advertisement) | 37 Hour
Salary:
38,626 - 40,476 a year
Pay Scale:
PS1
Location(s):
Plas Pawb, Maesincla, Caernarfon

PLEASE NOTE Cyngor Gwynedd is committed to being an inclusive employer, and to enhancing the diversity of the workforce. Your application form will be assessed anonymously. Your title, name and email address will not be shared with the appointing panel for the purpose of shortlisting. You should carefully consider this when completing the further information section of the application form.



Gwynedd Council offers an attractive employment package, for more information please click on this Information Pack


Gwynedd Council operates internally through the medium of Welsh, and offers all its services bilingually. The applicant will be required to reach the linguistic level noted as one of the essential skills in the Person Specification.


We encourage everyone who applies for a job with Gwynedd Council to submit job applications in Welsh or bilingually.


(Applications submitted in English only or Welsh only will always be treated equally, but we ask applicants to consider carefully what the linguistic requirements of the job in question is and if it would be more appropriate to submit an application in Welsh.)


For further information about this post please contact Sioned Owen ar 01286678824


Interview date to be confirmed.


Application forms and further details available from Support Service, Gwynedd Council, Council Offices, Caernarfon, LL55 1SH

Tel: 01286 679076

E-Mail: Swyddi@gwynedd.llyw.cymru


CLOSING DATE: 26/06/2025


The Council will request a Disclosure from the Disclosure and Barring Service for the successful candidate.


If you are successful to be short listed for an interview you will be contacted by E-MAIL using the address provided on your application form. You need to ensure that you check your email regularly.


Recruitment Pack Children and Supporting Families.pdf

PERSONAL ATTRIBUTES

ESSENTIAL


Effective communication and exhibits initiative / able to see work


Flexible working within a team framework


Commitment to succeed and identify opportunities to improve the service


Take responsibility and accountability and able to make decisions


Able to nurture good working relationships with others to achieve service needs and get results


Able to respond to a number of work requirements, to prioritise appropriately and adhere to deadlines

QUALIFICATIONS AND RELEVANT TRAINING

####

ESSENTIAL

Degree or equivalent qualification


IOSH



DESIRABLE


NEBOSH Certificate in Health and Safety qualification or willingness to work towards the qualification


Training qualification

RELEVANT EXPERIENCE

ESSENTIAL


Experience of conducting risk assessments


Experience of implementing health and safety in the workplace matters


Experience of site management



DESIRABLE


Training experience


Experience of conducting inspections


Experience of drawing up health and safety policies

SKILLS AND SPECIALIST KNOWLEDGE

===================================


ESSENTIAL


Robust computer skills


Able to use basic software packages (e.g. Word, Outlook, Excel, Powerpoint) and strong Information Technology skills


The ability to manage a budget


The ability to prepare reports, presentations and suitable written material to satisfy the requirements of the post


An understanding of methods of identifying and managing risks


Ability to solve problems in a rational manner by focusing on the solution and overcoming barriers.


Full driving licence and use of a car.


Awareness of the current statutory requirements in the field of health and safety

LANGUAGE REQUIREMENTS

ESSENTIAL


Speaking and Listening - Advanced Level


Able to follow a conversation or discussion through the medium of Welsh and English on a professional level and discuss general day-to-day topics in the field so as to present information and express opinions. Able to give a pre-prepared presentation and respond to any comments and questions on it in Welsh or English.



Reading and Understanding - Advanced Level


The ability to understand standard written Welsh and English, both formal and informal. Able to gather information from various sources such as letters, reports and articles in Welsh and English in order to fulfil the post.



Writing - Advanced Level


Present written information confidently by letter, more detailed and technical report formats, and respond to written requests conveying information, ideas and opinions through the medium of Welsh and English. (Assistance is available to check the language

Purpose of Post

Ensure that the people of Gwynedd are at the centre of everything we do. Manage the Unit's servicing sites, being central to the Council's efforts to improve the condition and use of its premises and land within the site's boundaries and to ensure that they operate safely and efficiently: they are individuals who keep an eye on the Council's land and premises to ensure that they are maintained in a safe, clean, tidy and attractive condition, as well as being suitable for the needs of staff, children and customers. Ensure that Health and Safety procedures are in place for all the Unit's activity.

Responsibility for Resources

.

e.g. staff, budgets, equipment



Plas Pawb Building - Caernarfon T? Cegin Building Maesgeirchen Flying Start Building - Deiniolen The Unit's Vehicles Play Trailer Play Equipment Pods

Main Duties

Lead by example; foster and maintain a positive health and safety culture at all times. Ensure that Cyngor Gwynedd's Health and Safety procedures are followed. Manage any devolved budget for maintenance / servicing where appropriate. This does not include any budgets managed by the Property Services. Manage the procedure of generating sufficient income for the running of the sites. Act as, or ensure that another suitable person has been designated as the first point of contact for day-to-day matters relating to the property. Delegate and ensure the implementation of site checks. Work with site assistant managers when not present so that staff implementation takes place in a timely manner. Ensure that requests for maintenance work are reported to the Property Help Desk, where appropriate. If a Site / Service Manager wishes to arrange work on the building, then it must be ensured that an application has been submitted to the Property Service on a C1 form and ensured that permission for authorising the work has been received by the Property Service before any work is arranged. Ensure that any servicing work that is the responsibility of the establishment to fund out of its devolved budget, happens in a timely way. Collaborate with the construction work Project Manager to ensure the smooth integration of the project work and the usual use of the building, reducing the impact on the users of the building, and communicating clearly with the users of the building. Ensure that risk assessments are completed and reviewed to ensure compliance with the arrangements to manage the risks associated with the building, the site and the use thereof. Specialist assessments and fire, asbestos and legionella surveys will be coordinated by the property service and the findings will be shared

with the relevant Managers.

Ensure that the Property Information / Blue Boxes files are kept up-to-date. Ensure that Management Plans, e.g. fire management plan relating to property matters are implemented on the site, e.g. legionella management matters, sprinkler testing and emptying any biomass systems. Ensure that corporate procedures for signing in and out are implemented on the site and that staff, contractors and visitors are aware of the information relevant to risks on the site and that the asbestos register is shown to contractors on all occasions. Organise grounds maintenance. Ensure that the plants at the front of the buildings are maintained, watered and kept tidy. Check the sites' Food Standards Agency regulations and ensure compliance with a food safety management system. Support Council efforts to reduce our use of energy and ensure that procedures have been established to record the use on the site and send information to the Property Service on a monthly basis. Ensure that an arrangement is in place to get to grips with applications to use/hire parts of the building in accordance with the type of service provided from that building and ensure that sufficient transfer arrangements have been established which include using and emptying the building safely (however, any applications for wider use, e.g. access rights, licensing, leasing and purchases must be brought to the attention of the Property Service). Ensure that any contractors they use to carry out work are competent to undertake the work safely, produce risk assessments on the work, and comply with Cyngor Gwynedd's Contractor management procedures. Ensure that external offices available for rent are safe for staff to work and collaborate with the site's Health and Safety officer and other agencies such as the BCUHB. Ensure that site inspections happen regularly and are recorded on the relevant log form, e.g. fire safety log book, play equipment ROSPA checks. Responsibility for site First Aid and attend workforce First Aid training, and ensure compliance on the sites. Ensure that the play 'containers' which store the Unit's play equipment are examined and safe. Attend any training provided for site managers such as IOSH, including refresher training. Respond promptly to requests for information from the Senior Team, Health, Safety and Well-being Service or the Property Service. Collaborate with the Senior Team and the relevant Health and Safety Consultants on the work of submitting legislations and health and safety policies, as well as new procedures. Collaborate with the Senior Team and the relevant Health and Safety Consultants to establish and implement a risk assessment system for the Unit and a system of monitoring its implementation. Undertake the work of reviewing the standard and quality of health and safety systems within the Unit and ensure correct supply of 'PPE' to comply with risk assessments and that there is correct use of PPE. Assist in coordinating Unit staff's health and safety training such as First Aid, Fire etc. Provide guidance and support in relation to identifying and assessing risk by: + Providing models of relevant generic assessments to staff.
+ Contribute towards relevant training.
+ Check risk assessments produced by teams.
+ Manage the implementation and monitor the database of risk assessments so that they can be updated in a timely manner.
+ Contribute towards establishing and implementing a monitoring procedure.
Highlight health and safety training needs for the Unit staff and the Senior Team. Undertake staff training for Health and Safety procedures internally and externally. Report on accidents through the Council's HS11 arrangements, reporting on deficiencies to the Senior Team and the corporate Health and Safety team. Attend a Departmental Health and Safety forum and work with Corporate Health and Safety Officers and Consultants. Prepare and maintain information, correspondence, records and reports in a timely manner and in accordance with the requirements of Health and Safety legislation. With assistance from the administrative team, arrange quarterly meetings with site staff. Ensure that vehicle investigations are conducted regularly and recorded on the relevant log form. Collaborate with the teams to conduct initial risk assessments on new locations to hold activities such as the Play Trailer. Responsible for self-development. Ensure compliance with Health and Safety rules in the workplace in accordance with the responsibilities noted in the Health and Safety at Work Act 1974 and the Council's Health and Safety Policy. Operate within the Council's policies in relation to equal opportunities and equality. Responsibility for managing information in accordance with the Council's information management standards and guidelines. Ensure that personal information is treated in accordance with Data Protection legislation. Commitment to reducing the Council's carbon emissions in accordance with the Carbon Management Plan, and to encourage others to act positively towards reducing the Council's Carbon Footprint. Undertake any other reasonable duty which corresponds with the salary level and responsibility level of the job. Responsible for reporting any concern or suspicion that a child or vulnerable adult is being abused.

Special Circumstances

e.g. the need to work unsociable hours, special working arrangements etc.



There will be a need to work unsociable hours occasionally if problems arise on the sites. * Hybrid working cannot be considered.