Job Description

Job Purpose

To support the effective delivery of health care services and medical administration within the school's Health Centre. The successful candidate will assist the Lead Nurse in caring for pupils and staff, maintaining medical records, and coordinating health services. As a member of the wider support team, the role is accountable to the Deputy Head Pastoral.

Key Responsibilities

Clinical and Pupil Care

Provide first aid and support general health care needs of pupils and staff. Administer and record medication as delegated by the nursing team. Escort pupils to medical appointments when boarding staff are unavailable. Support school health and well-being initiatives.

Administrative and Medical Records

Maintain accurate and confidential pupil medical records. Input contact notes and interactions with pupils, families, and health professionals into the database. Complete GP registration forms and liaise with local health services. Upload, scan, and update pupil medical documents in the system. Run reports such as asthma lists, care plans, and medical visits.

Health Centre Operations

Monitor and order medical and stationery supplies. Conduct weekly audits of medications and returns to the pharmacy. Organise annual calibration of medical equipment and defibrillator compliance checks. Maintain cleanliness and organisation of the Health Centre. Assist in organising NHS immunisation clinics and liaise with the immunisation team. Archive/shred medical records in line with data retention policies.

First Aid & Emergency Preparedness

Organise first aid training and maintain training records and resources. Restock and maintain first aid kits for the whole school and school trips. Monitor and manage emergency asthma kits and pupil asthma cards.

Candidate Requirements

Essential

Experience in an administrative and/or healthcare setting. Strong IT skills (Google Suite, Word, Excel, database systems). Excellent communication and interpersonal skills. Ability to handle confidential information with discretion. Calm under pressure and able to work independently. Willingness to undertake relevant training (e.g. First Aid, safeguarding).

Desirable

Previous experience working with children or in a school or medical setting. NVQ Level 2/3 in Health and Social Care or equivalent. Experience of database administration and report generation. Mental health first aid.

What We Offer

Competitive salary Fee remission Supportive and collaborative working environment. Opportunities for training and professional development. Access to school facilities and recreational amenities. Contributory pension scheme.

PLEASE NOTE

Hours of Work:

37.5 hours per week (term-time), plus 3 weeks admin hours (in school holidays) to be met as per the needs of the school. The role will also require some weekend work.

Safeguarding Statement

St Leonards is committed to safeguarding and promoting the welfare of children and young people. All applicants must be willing to undergo child protection screening appropriate to the post, including enhanced PVG clearance.

St Leonards School reserves the right to close the interview process earlier than advertised.

Job Types: Part-time, Permanent

Pay: 12.36 per hour

Expected hours: 37.5 per week

Benefits:

Bereavement leave Canteen Company events Company pension Cycle to work scheme Discounted or free food Health & wellbeing programme Sick pay
Schedule:

Day shift Monday to Friday Weekend availability
Ability to commute/relocate:

St. Andrews KY16 9QJ: reliably commute or plan to relocate before starting work (required)
Education:

A-Level or equivalent (required)
Experience:

Medication administration: 3 years (required)
Language:

English fluently (required)
Work authorisation:

United Kingdom (required)
Work Location: In person

Application deadline: 18/07/2025
Reference ID: Med Admin Ass
Expected start date: 21/08/2025