Job Description

An exciting opportunity has arisen for a proactive and enthusiastic individual to join the clerical team in the Health Records Department at Stockport NHS Foundation Trust.
You will be responsible for providing a full clerical support service within the Health Records Department. The main focus of the role will be either undertaking all process within the Evolve Team; indexing/sorting & scanning confidential patients records or working on the Clinic Prep & Reception team. Training in other areas of the department will be provided to support the whole Health Records service.
Computer literacy and experience in the accurate inputting of data is an essential requirement for this post as are organisational skills . Methodical method of working and a keen eye for detail is crucial to this role.
Being flexible and adaptable to change is crucial to this particular role.
Training on in-house information systems however, will be provided.
Important Notice on Visa Sponsorship Eligibility
Please note that whilst the trust does offer sponsorship this role isunfortunately not eligible for visa sponsorship under the UK Health and Care Worker visa route. This is due to the position not meetingthe required skill levelset by UK Visas and Immigration.
We appreciate your interest in this opportunity and encourage applications from candidates who already have theright to work in the UK.
Main duties of the job
To assist with the operation of Health Records Services across all areas of Stockport NHS Foundation Trust.
Evolve
The main focus of this role is to accurately index , sort, scan and quality check confidential records. This role is target driven and office based.
Clinic Prep/Reception
To prepare notes for clinics, data inputting of clinic outcome forms and reception duties.
About us
We hold a unique position in the Stockport community as the provider of healthcare and we are one of its largest employers.
We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.
We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from you.
If you require support with your application please contact a member of the recruitment team, who can discuss alternative application methods.
We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.
Benefits we offer to you:
o Between 27-33 days of annual leave plus bank holidays
o NHS pension scheme membership
o Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further
o NHS Staff discounts
o Cycle to work scheme
o Salary finance - for loans, savings, budget planning and tips on managing debt
o Stockport Credit Union- for local financial advice
Details
Date posted
10 October 2025
Pay scheme
Agenda for change
Band
Band 2
Salary
24,465 a year pro rata per annum
Contract
Permanent
Working pattern
Full-time
Reference number
362-A-25-7508220
Job locations
Stepping Hill Hospital
Poplar Grove
Stockport
SK2 7JE
Job description
Job responsibilities
Main Duties and Responsibilities

• The post holder will be part of a team of staff who organise and provide all records functions within the Health Records Department.
• The main focus of the scanning team role will be to support the Evolve Team, who index, sort , electronically scan and quality check patients records .
• Provide high quality reception and admin service across all Health Records Departments
• Ensure availability of health records as and when required.
• Ensure the Trust standard required for the quality of the health records is maintained.
• Provide a Health Records Archiving service for the Trust.
• Re file the notes, whilst maintaining the libraries.
• Undertaking other general administration required to support the department.
• This role is target driven. Full training will be provided, however the departmental target would be expected on completion of training.

The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trusts policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately.
If successful this vacancy will require a Standard DBS check at a cost of 26.90. This cost will be deducted from your first Trust salary.
In addition to this it will be a condition of your employment that you will join the DBS update service and pay the annual subscription fee of 16. Job description
Job responsibilities
Main Duties and Responsibilities

• The post holder will be part of a team of staff who organise and provide all records functions within the Health Records Department.
• The main focus of the scanning team role will be to support the Evolve Team, who index, sort , electronically scan and quality check patients records .
• Provide high quality reception and admin service across all Health Records Departments
• Ensure availability of health records as and when required.
• Ensure the Trust standard required for the quality of the health records is maintained.
• Provide a Health Records Archiving service for the Trust.
• Re file the notes, whilst maintaining the libraries.
• Undertaking other general administration required to support the department.
• This role is target driven. Full training will be provided, however the departmental target would be expected on completion of training.

The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trusts policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately.
If successful this vacancy will require a Standard DBS check at a cost of 26.90. This cost will be deducted from your first Trust salary.
In addition to this it will be a condition of your employment that you will join the DBS update service and pay the annual subscription fee of 16.
Person Specification
Education & Qualifications
Essential

• 4 GCSE or equivalent experience

Desirable

• Proficient in Microsoft office (ECDL/CLAIT Qualification or working towards)

Experience
Essential

• Experience of administrative processes

Desirable

• Experience of NHS

Knowledge
Essential

• General knowledge of office/admin procedures
• Experience of Microsoft Office

Desirable

• Knowledge of health records

Skills & Ability
Essential

• Working on patient database, e.g. PAS, or similar patient database
• Good Understanding of absolute confidentiality/ GDPR
• Accuracy and attention to detail
• Flexibility to cope with changing needs of the role

Desirable

• Customer Service experience

Person Specification
Education & Qualifications
Essential

• 4 GCSE or equivalent experience

Desirable

• Proficient in Microsoft office (ECDL/CLAIT Qualification or working towards)

Experience
Essential

• Experience of administrative processes

Desirable

• Experience of NHS

Knowledge
Essential

• General knowledge of office/admin procedures
• Experience of Microsoft Office

Desirable

• Knowledge of health records

Skills & Ability
Essential

• Working on patient database, e.g. PAS, or similar patient database
• Good Understanding of absolute confidentiality/ GDPR
• Accuracy and attention to detail
• Flexibility to cope with changing needs of the role

Desirable

• Customer Service experience

Skills Required