Job Description

Hospital Specialty Training Executive Officer
Belfast (BT8)
37.5 hours a week
13.57 per hour
To assist the Hospital Specialty Training Manager and Hospital Specialty Training Coordinator deliver the duties of the Hospital Specialty Training Department efficiently and effectively.
KEY DUTIES / RESPONSIBILITIES
Specialty Recruitment
1. To coordinate the organisation of Specialty Recruitment within the Hospital Specialty Training Department in line with National Guidance. This will include:

• Liaising with Lead Educators to determine the process of recruitment
• Create and manage vacancies via the online application system
• Coordination of dates and panel membership for shortlisting and interviews, ensuring at all times that there is compliance with equality and diversity legislation
• Coordinate interview schedules
• Ensuring all documentation for interviews is prepared

Assist with the arrangements for pre-placement checks, including references for those appointed.

• Provide advice and information to panel members as appropriate

GENERAL RESPONSIBILITES
1. To provide support to the Hospital Specialty Training Department as required.
2. Ensure that structures and processes are in place to enable regulatory standards to be demonstrated for medical training programmes and junior doctors
3. To book venues, speakers and equipment for events in line with NIMDTA policies for example obtaining appropriate quotes to ensure value for money.
4. Coordinate the travel arrangements for Lead Educators and all external visitors to the Deanery in line with policies and guidance
ESSENTIAL CRITERIA
Experience / Qualifications
1. GCSE Maths and GCSE English (A-C) OR equivalent qualification to demonstrate literacy and numeracy OR higher qualification
AND
2 A Levels OR equivalent OR higher qualification
AND
18 months' relevant experience*
OR
A minimum of 3 years' relevant experience*

• Relevant experience is defined as working in an office environment carrying out administrative duties such as preparing letters/correspondence, maintaining systems/databases, communicating with stakeholders.

2. Experience in use of Microsoft office products including Word, Excel and PowerPoint.
3. Hold a current full driving licence which is valid for use in the UK and have access to a car on appointment. This criterion will be waived in the case of applicants whose disability prohibits driving but who have access to a form of transport approved by The Organisation which will permit them to carry out the duties of the post.
To apply send cv via link to Hollie

Skills Required