Job Description

An exciting opportunity has arisen for an efficient and effective administrator with excellent organisational and interpersonal skills to support the work of our Human Resources team.
The successful candidate will make a real difference to our staff and patients by providing a comprehensive administrative support to the HR function. You will play a key role in maintaining accurate records, supporting recruitment and onboarding processes, and manage sensitive information with care and confidentiality. Youll also need to balance multiple tasks and priorities effectively.
Main duties of the job
As HR Administrator, you will provide full administrative support to the HR team to ensure an efficient service is provided to all departments.
Youll assist with recruitment, onboarding and employment changes, as well as responding to internal and external queries and maintaining digital personnel files.
Youll also support line managers in HR processes, including occasional notetaking at formal meetings, and therell be an opportunity to support the Head of HR and HR Officer on various HR projects.
Youll need to have some previous administrative experience, although this does not necessarily have to be within an HR team. Youll need excellent communication and numeracy skills and will be highly organised, and able to manage time and prioritise your workload effectively.
Youll also need well-developed interpersonal skills, be confident in communicating with colleagues at all levels, and have strong IT skills. Experience of updating and maintaining an HR database would be an advantage.
In this role youll have access to sensitive and confidential information so youll need to be highly trustworthy and discreet. Youll also be a team player, adaptable and able to work under pressure and to hard deadlines.
Finally, we will want to see that you have a commitment to the vision and values of Bolton Hospice.
About us
Bolton Hospice provides free, expert care to local people facing terminal and life-limiting illnesses, and their families, in the hospice itself and in patients own homes.
We offer our employees an attractive benefits package, including 35 days annual leave (including bank holidays), rising to 40 days with long service, generous enhanced maternity package, contributory pension scheme, life assurance, free parking, healthcare cash plan, Blue Light Discount Card, discounted meals and excellent training opportunities. We also offer continuity of service from the NHS with respect to pension and holiday allowance.
Details
Date posted
31 Hydref 2025
Pay scheme
Other
Salary
24,463 to 26,092 a year
Contract
Permanent
Working pattern
Full-time
Reference number
B0057-25-0020
Job locations
Queens Park Street
Bolton
BL1 4QT
Bolton Hospice Support Ltd
Queens Park Street
Bolton
BL1 4QT
Job description
Job responsibilities
Job Purpose:

• To provide efficient and effective administrative support to the HR Team.

Role Responsibilities:

• Provide full administrative support to the HR department to ensure an efficient HR service is delivered to all hospice teams.
• Assist with all aspects of recruitment, including advertising vacancies, collating applications, corresponding with candidates and making interview arrangements.
• Onboarding successful applications including pre-employment checks, induction arrangements and preparing contracts.
• Maintaining the Hospices DBS register
• Processing any employment changes such as changes in hours, changes in working patterns etc
• Note and process accurate and timely messages within the HR department.
• Respond to internal and external queries, including emails sent to recruitment and HR admin inboxes, or signposting as appropriate.
• Provide administrative support to line managers in HR processes where required, including occasional note taking at investigations or formal meetings.
• Maintain personnel files, ensuring all employee documents are stored electronically.
• Support the HR Officer and Head of HR with the development and implementation of projects as required.
• Monitor sickness and ensure relevant documents are submitted to the HR department.
• Assist in the maintenance of the Staff Care system.
• Any other duties as specified by the Head of HR.
• Maintain confidentiality at all times, in accordance with the Data Protection Act, and be aware of the sensitivity of HR issues in all aspects of the role.

Job description
Job responsibilities
Job Purpose:

• To provide efficient and effective administrative support to the HR Team.

Role Responsibilities:

• Provide full administrative support to the HR department to ensure an efficient HR service is delivered to all hospice teams.
• Assist with all aspects of recruitment, including advertising vacancies, collating applications, corresponding with candidates and making interview arrangements.
• Onboarding successful applications including pre-employment checks, induction arrangements and preparing contracts.
• Maintaining the Hospices DBS register
• Processing any employment changes such as changes in hours, changes in working patterns etc
• Note and process accurate and timely messages within the HR department.
• Respond to internal and external queries, including emails sent to recruitment and HR admin inboxes, or signposting as appropriate.
• Provide administrative support to line managers in HR processes where required, including occasional note taking at investigations or formal meetings.
• Maintain personnel files, ensuring all employee documents are stored electronically.
• Support the HR Officer and Head of HR with the development and implementation of projects as required.
• Monitor sickness and ensure relevant documents are submitted to the HR department.
• Assist in the maintenance of the Staff Care system.
• Any other duties as specified by the Head of HR.
• Maintain confidentiality at all times, in accordance with the Data Protection Act, and be aware of the sensitivity of HR issues in all aspects of the role.

Person Specification
Qualifications
Essential

• Good level of general education, with a minimum of GCSE English and Maths at or above Grade C, or equivalent qualification.

Skills
Essential

• Excellent verbal, written and numeracy skills.
• Excellent organisational skills, including the ability to manage time and prioritise workload effectively.
• Strong IT skills, conversant with Excel, Word, Outlook, PowerPoint and social media.
• Well-developed interpersonal skills, able to communicate effectively with colleagues at all levels.

Knowledge
Desirable

• Some understanding of a clinical environment.

Experience
Essential

• Previous administration experience.

Desirable

• Experience in updating and maintaining HR databases.

Personal Attributes
Essential

• Able to work independently and on own initiative, within specified guidelines or processes.
• Adaptable and able to work in a team environment.
• Able to work appropriately with confidential and sensitive information.
• Able to work under pressure.
• A commitment to the vision and values of Bolton Hospice.

Desirable

• Willingness to attend training events as and when required.

Person Specification
Qualifications
Essential

• Good level of general education, with a minimum of GCSE English and Maths at or above Grade C, or equivalent qualification.

Skills
Essential

• Excellent verbal, written and numeracy skills.
• Excellent organisational skills, including the ability to manage time and prioritise workload effectively.
• Strong IT skills, conversant with Excel, Word, Outlook, PowerPoint and social media.
• Well-developed interpersonal skills, able to communicate effectively with colleagues at all levels.

Knowledge
Desirable

• Some understanding of a clinical environment.

Experience
Essential

• Previous administration experience.

Desirable

• Experience in updating and maintaining HR databases.

Personal Attributes
Essential

• Able to work independently and on own initiative, within specified guidelines or processes.
• Adaptable and able to work in a team environment.
• Able to work appropriately with confidential and sensitive information.
• Able to work under pressure.
• A commitment to the vision and values of Bolton Hospice.

Desirable

• Willingness to attend training events as and when required.

Skills Required