Job Description

About us

Vantec Europe Limited (VEU) are headquartered in Washington, Sunderland and owned by the Logisteed Group. We are one of the top third-party logistics (3PL) providers in the Japanese market and we are continuously growing our global business.

We currently operate 13 sites in the UK with a customer base in high volume automotive, premium automotive, construction equipment, lighting, automotive battery and offshore industries.

Specialising in last mile logistics and process design, we use a range of innovative ways to add value to our clients creating strong partnerships and investing in a deep understanding of our customers' business; their customers; the challenges they face and the goals they want to achieve.

Our services include Last-Mile / Just-In-Time (JIT) logistics, Warehousing, Kitting, Sequencing, Decant, Transport, and Linefeed. Our operations are underpinned by flexible and agile systems which integrate seamlessly with our customers and create robust processes.

Vantec created the UK's first immersive 'living warehouse' in 2018 and continues to pioneer work in immersive technology. Vantec Interactive Experience (VIE) is an immersive platform that uses 360-degree and 270-degree interactive projection to create realistic environments for training, sales and learning.

Vantec are trailblazing within the industry in our drive to be carbon neutral and net zero by 2050. Through the introduction of interactive and engaging VIE 3D immersive suites; E-learning; Virtual Reality and Fork Lift Truck Simulators, recycling initiatives and by increasing our fleet of low carbon transport including electric and Hydrotreated Vegetable Oil (HVO).

We focus on building positivity and energy in our business, recognising the work of our teams. We value the communities around us, and we are extremely focused on 'home grown talent' with commitment to nurturing and growing our own people. With Vantec is not just a job, it's a career and it's here for the taking.

Hours of work

Monday to Friday
39 hours per week:
Monday to Thursday 07:55 - 16:35
Friday 07:55 - 13:35

HR Advisor

Purpose

As part of the Human Resource (HR) Team you are responsible for providing support in various HR tasks, which include policies, procedures and processes in relation to management of employees, recruitment, training and development and performance monitoring. You ensure that all company policies and procedures are adhered to and performance is managed through an agreed set of Key Performance Indicators (KPIs).

Summary of main tasks

Employee Relations

Support management in employee relation issues such as performance management, disciplinary, grievance, appeals, counselling sessions, absence management, appraisals and Occupational health etc. by providing advice and support in accordance with policies and procedures and maintaining comprehensive records.

Re-organisation

Providing advice and supporting the HR Manager for re-organisation activities such as, re-structuring, TUPE transfers (in and out), redundancy and internal employee transfers.

Employee Benefits

Providing advice and support on employee benefits and involvement in collating and administering information on the following:

Annual Wage Award Ad hoc salary increases National Minimum Wage increases and impact
Salary Risk Analysis

Pension Private Healthcare Schemes (both TUPE and non-TUPE) Death in Service Benefit Company Car / Car Allowance Salary Sacrifice Schemes (e.g. Childcare Vouchers, Cycle to Work etc.) Long Service Awards Employee events such as football tournaments, Christmas vouchers etc.

Occupational Health

Involvement in the use of the Occupational Health service by making HR referrals where required for absence management etc.

Conformance and Compliance

Involved in conformance and compliance issues as follows:

Reports/audits and other information as required. Ensuring employs records are kept up to date. Keeping fully up to date with Employment Legislation and responsibility for policy update and involved in making recommendations and implementation when required. Supporting Payroll on timekeeping anomalies.

Reporting and Software Systems

Ensuring Human Resource Information Systems (HRIS) is updated accurately.

Using reporting and software systems to ensure that relevant information is captured and / or communicated internally:

HR software system HR reports / KPI's HR Standard Operating Procedures (SOP's).

Communication

To answer incoming calls to the HR office and in person queries.

Produce letters, reports and HR communication as required.

Recruitment

Managing both the internal and external recruitment process ensuring relevant policies / procedures are followed.

Liaising with recruitment providers and assisting with managing Service Level Agreements and tender processes.

Involved in graduate / apprenticeship recruitment.

People Strategy

Training & Development - work in partnership with the LCE (Logistics Centre of Excellence) department in developing and delivering internal training and support with various activities when required. Employee Engagement - involvement in various projects to support the HR Manager relating to employee engagement, looking at employee behaviour and codes of conduct.
Perform other related duties as required.

Stakeholder/Customer:

Actively ensure the HR service is of high standard. Performance will be measured against agreed KPI's. Provide feedback to the HR Manager of potential issues. Be aware of the importance of customer service. Work as part of the HR team to ensure that any customer requirements are fully supported.

Staff/People/Team:

Actively communicate with managers and internal customers to effectively handle day to day tasks and communicate any problems and concerns. Support management in employee relation issues by providing advice according to company policies / procedures, best practice and employment legislation. Achieve HR KPI's and objectives. Ensure equality, diversity and dignity is respected/observed and any contraventions are reported. Delegate tasks (where appropriate). Support the HR function with clear, concise decision making and problem solving.

Processes:

Ensure company policies and procedures are updated in accordance with employment legislation. Ensure standard operating procedures are adhered to and are available and up to date. Use initiative to draft new standard operating procedures where required. Involvement in GK compliance to meet company objectives. Ensure compliance with the company's internal Purchase Order process. Housekeeping in line with company 5S principals.

Results:

Achievement of daily workload in accurate and timely manner. Complete administration tasks where appropriate to ensure HR software system is updated. Involvement in various HR project / improvement related work. Ensuring compliance with various HR related policies / procedures. Ensure that customer requirements are efficiently processed, ensuring all quality expectations are maintained. Timely and accurate reporting of KPI's to HR Manager.

Financial:

Commercial awareness in relation to HR involvement (for example, understanding commercial implications in TUPE transferring terms and conditions and the need to consult with the Commercial department). Ensure compliance with the company Purchase Order process.

Person specification

Knowledge and Experience

Essential

Considerable previous experience of working at HR Officer / Assistant / Administrator level in a generalist capacity. Experience of working in a fast-paced automotive / manufacturing sector. Experience of using HR software system. Experience of involvement in HR project related activities.
Desirable

Health and Safety awareness.

Competencies

Essential

Developing Self. Communicating. Managing and Leading People. Customer Focus. Planning and Managing Work. Analysis & Problem Solving. Initiative & Decision Making. Providing Direction. Collaborative Working.#
Desirable

Change Management.

Education/qualifications

Essential

CIPD Level 3 Foundation Qualification Driving licence
Desirable

MSc Human Resource Management

Other

Essential

Must be aware of and/or have the ability to develop an awareness of Equal Opportunities issues and to comply with Vantec Europe Policy Statement. Must be flexible and able to work overtime when required. Must be willing to travel to other Vantec sites
Job Type: Full-time

Pay: 30,000.00-32,000.00 per year

Benefits:

Additional leave Bereavement leave Company pension Cycle to work scheme Employee discount Enhanced maternity leave Enhanced paternity leave Free parking Health & wellbeing programme Referral programme Sick pay Store discount
Work Location: In person