Job Description

HR and College Administrator

Permanent:

term time plus 5 days

Part time/Full time:

30 hours per week minimum (or up to 35 hours per week)

Hours:

8:00am - 2:30pm (30 hours per week), Monday - Friday (includes 30 min unpaid lunch break)

8:00am - 3:30pm (35 hours per week), Monday - Friday (includes 30 min unpaid lunch break)

Salary:

NJC grade 4/5 depending on skills/experience 25,584 - 31,067 full time equivalent salary (pay award pending)

Actual salary:

grade 4 - 30 hours per week 18,860 - 20,102

grade 4 - 35 hours per week 22,004 - 23,454

grade 5 - 30 hours per week 20,428 - 22,902

grade 5 - 35 hours per week 23,834 - 26,720

Start date:

As soon as possible

Application closing date: 09:00 on Monday 1st September 2025

Interviews will take place on Monday 8th September 2025

The role

We wish to appoint a reliable, enthusiastic and hardworking HR and College Administrator to join our team. We're looking for an excellent communicator with a can-do attitude and initiative. You must have an interest in and understanding of young people and commitment to our shared values and purpose.

You'll be part of a dedicated team, making a real difference to our students' lives, and supporting staff to succeed in their roles. Every day will be different. You'll be valued and recognised as an essential part of our team helping college life to function smoothly.

We welcome applications from a wide variety of previous work experience. Within our growing organisation, the job description may evolve based on the general experience of the candidate and their skills and experience across HR/administration functions. Excellent written and oral communication skills are essential.

Employee benefits

Excellent career and professional development opportunities, whatever the stage of your career Free membership of East Manchester Leisure Centre across the road from college (gym and pool - no restrictions on hours) Local government pension scheme and recognised continuous service; Co-operative flexible benefits, including Cycle Scheme and 30% Co-op discount and 10% from non-branded products. Discount on Co-op services (insurance & legal) Season ticket and rental deposit loans Free flu vaccine and eye tests An Employee Assistance programme for colleagues and members of their household Co-operative Credit Union

About Connell

Connell staff have the rare opportunity to be a catalyst for social change by transforming the lives of the young people in the communities that we serve. We are a small sixth form college which means our staff get to know our students and how best to support and teach them. We are an inclusive community. We work in a modern building and embrace the latest technology.

We provide a college experience that makes a significant impact on every student; ensuring they enjoy learning, excel in their chosen subjects and exceed prior expectations to reach their goals. If you share our belief that poverty and deprivation should never limit the quality of a young person's educational experience or their levels of achievement, then we would love to hear from you.

Connell is an inclusive and diverse community and we welcome applications from underrepresented groups.

Any questions, please contact us via email:

*Please note this is a grade 4 job description. Additional responsibilities for an appropriately qualified candidate could be discussed during the application process.

HR responsibilities

Input daily staff absences to SAM (planned and unplanned) and record on staff absence calendar Issue daily staff absence email Respond to unplanned staff absence communications and process within our system Daily administration of the college's HR inbox, responding to or redirecting queries Support line managers with administration around return to work meetings (ensuring the special leave and supporting attendance policy are being followed correctly) Complete administrative processes required within the Supporting Attendance policy - scheduling meetings, sending letters etc Maintain staff records of CPD Support with the administration of new staff recruitment including comms to applicants, meet and greet on interview days/visits, online checks, references, and feedback Administration of monthly staff recognition and awards (biannual)

General College Administration

Update Arbor details as and when required from student, parent/carer or staff request after validating the new information. Send whole College communications to staff, students and parents/carers Monitor communications sent to ensure they reach recipients and follow up on any that bounce to ensure we have the correct details. Run regular checks on data held in Arbor to make sure there are no missing or inaccurate pieces of data. Maintain access for students and parents/carers to Arbor and the Arbor App. Deal with enquiries from students and parents/carers. Ensure the safeguarding of students by following strict protocols on the phone or face to face to ensure personal information is only given to those who are authorised to have it.

Bursary and Free College Meal responsibilities

Maintain the bursary and Free college meal application system, keeping accurate records and copies of supporting documentation for the purposes of audit and responding to queries or complaints. Process bursary and FSM applications as directed and use the system to communicate decisions, queries and payments. Work with Finance to ensure that bursary funds are paid/not paid to students in line with College policies. Monitor applications and proactively encourage students to complete their applications. Liaise with appropriate staff where students may need extra help completing their application. Assess late applications and process them as necessary. Communicate with students and parents about issues/queries as required.

General responsibilities

Provide cover for the college reception desk as directed. Provide administration support to the College as directed to support the wider work of the college, including working flexibly as the demands on the College's administration team vary during the year Provide administrative support for College events as directed by SLT
Within our growing organisation, the job description may evolve based on the general experience of the postholder and their skills and experience across HR.

Person specification

5 GCSEs or equivalent with English and Maths at grade C/4 or above.

Experience of administrative work.

Experience in a college, school or university

Experience of HR work

Excellent oral and written communication skills.

Excellent organisational skills.

A total commitment to ensuring confidentiality and data protection, and ensuring that others do so.

Ability to work efficiently.

Ability to work accurately at speed

Ability to be self-motivating.

Ability to work under pressure.

Ability to work as part of a team.

Ability to plan, organise and prioritise work schedule.

Very good ICT skills

Able to work with simple spreadsheets/willingness to learn

Ability to adapt to new/different software

Commitment to demonstrating a responsibility for safeguarding and promoting the welfare of young people.

DBS clearance.

Job Types: Full-time, Part-time, Permanent

Pay: 25,584.00-31,067.00 per year

Expected hours: 30 - 35 per week

Benefits:

Company pension Cycle to work scheme Discounted or free food Employee discount Gym membership Life insurance On-site parking Sick pay Store discount
Schedule:

Day shift Monday to Friday
Ability to commute/relocate:

Manchester, M11 3BS: reliably commute or plan to relocate before starting work (required)
Education:

GCSE or equivalent (required)
Experience:

Administrative: 2 years (required)
Work authorisation:

United Kingdom (required)
Work Location: In person

Application deadline: 31/08/2025
Reference ID: Receptionist and College Administrator