Job Description

Acteon provides a range of industry-leading products and services to support marine and subsea projects for the renewable, nearshore construction and oil and gas sectors across all phases of the lifecycle. We develop and engineer solutions and integrated services using data and knowledge-based insight across our customers\' dynamic floating and fixed physical infrastructure.

Acteon is currently looking for an organised & diligent HR Assistant to join the team on a full time, 12 month fixed term contract.

Based in Bridge of Don, Aberdeen the successful candidate will provide administrative support and improvement initiatives to the UK HR team members to ensure the HR function maintain an effective and efficient seamless best in class service to the regional business units, whilst also acting as a first point of contact to employees and line managers to provide advice, support, information and guidance ensuring HR policies are followed, and any issues are escalated in a timely manner.

Duties/Responsibilities

• Responsible for administrating employee changes, ensuring APP and personnel files are up to date, and any changes are communicated to required parties e.g., Finance teams and benefits providers
• Responsible for all administrative tasks relating to the employee life cycle
• Onboarding paperwork including offer letter, employment contract and completing any pre-employment screening requirements including right to work checks
• Assist with administration of benefit schemes and maintenance including ensuring accurate data is recorded in APP for all employees
• Conducting employee inductions
• Amendment to terms and conditions
• Absence management
• Family Friendly matters including maternity and paternity leave
• Leaver administration and conducting Exit-Interviews
• Monitoring visa expiration dates and advising in a timely manner
• Monthly data cleanse from APP
• Drafting letters, reports, briefing notes and presentation materials as required in support of the regional HR team
• Assist with annual HR activities and processes including Salary Review, Bonus Scheme and renewal exercises
• Supporting roll out of group HR policies and initiatives as required
• Supporting the HR team and Line Managers to ensure up to date job descriptions are in place for all roles
• Working with the HR team to ensure a consistent approach and audit readiness by ensuring all HR processes are being followed and the appropriate documentation is filed accordingly
• Responsible for running the monthly payflow files/payroll processing, ensuring all new start information/leavers and contractual and benefit changes are captured, before sending to Finance for processing
• With support from HRBP, provide HR administrative support in confidential meetings including investigations, disciplinaries, absence, probation and performance discussions including arranging any meetings as required
• Monitoring employee sickness absence levels monthly, highlighting any potential issues to the HR team
• Occasional travel to other Acteon worksites may be required

Requirements

• Experience working in a fast paced HR admin role
• Ability to build and maintain strong relationships with all levels of employees and management
• Able to maintain confidentiality and adherence to employment law and working practices
• Excellent attention to detail applied to all tasks
• Ability to prioritise and manage a busy workload
• Strong IT and MS Office skills
• Strong communication and interpersonal skills, with the ability to communicate effectively in both verbal and written forms

Job Snapshot

• 
  Location:
  
  Aberdeen
• 
  Job Type:
  
  HR
• 
  Date Posted:
  
  1/12/2023