Job Description

HR ASSISTANT

Overview:

A rare and exciting opportunity to join our international client as a HR Assistant based in London. They are looking for a proactive team member who will be responsible for supporting the team with a wide variety of HR duties. Looking after all administration aspects of the employee lifecycle. This role is reporting directly into the HR Director who would be a great mentor, a fantastic opportunity for someone ambitious and hardworking!

Based in London

Hybrid work structure: 2 days office, 3 days WFH

Up to \xc2\xa350,000k PLUS 20 days holiday plus BH, 4 additional days over the Christmas period and length of service annual leave enhancements. 5% employer pension contribution, cycle to work scheme, interest free season travel loans, Linkedin learning, BUPA healthcare and many more!!

Monday to Friday

Start date: Asap!

Key responsibilities:

• Prepare new joiner paperwork including offer letters, contracts and acceptance/rejection emails in a timely and accurate manner

• Coordinating pre-employment and right to work checks for new joiners

• Setting up user accounts on HR and internal systems, updating details as necessary

• Coordination and distribution of the weekly new joiners and leavers email

• Supporting the coordination and delivering company Inductions

• Updating other departments of new starters and leavers, coordinating desks and issuing alarm/entry keys

• Requesting and chasing references for new joiners

• Maintain e-files for employee paperwork ensuring files are set up in line with start dates

• Sending new joiners welcome emails, scheduling probation reviews for relevant joiners

• Coordinating work experience students and interns

• Leaver administration including drafting leaver letters and completing termination forms

• Archiving leaver e-files and hard copy files

• Approving employee personal detail changes through the HR system

• Draft reference letters; post-employment references, visa references and mortgage/rent references

• Supporting HR Advisors & HR Managers with drafting any paperwork required for employee lifecycle changes e.g. changes to terms and conditions, maternity/parental leave, etc.

• Monitoring the shared HR Inbox, directing queries to the correct places and escalating where required, delegating work to team members when necessary

• Responding to employee queries

• Provide admin support in annual HR processes, such as appraisals, promotions and salary review and other project work. E.g. inputting data in spreadsheets, scheduling meetings, preparing paperwork etc.

• Provide admin support in application and coordination of airside passes, relevant training etc.

Person Specification/Requirements:

• Graduate with HR assistance experience essential, ideally CIPD full or part qualified

• Strong organisational skills with the ability to prioritise effectively ensuring all deadlines are met

• Pro-active approach

• Excellent and proven Excel skills

• Flexible and collaborative, an ability to thrive in a fast-paced environment

• Friendly Customer Focus and strong interpersonal skills

• Understands and appreciates the importance of using discretion

• Good communication skills, both verbally and in writing

• Maintains a positive attitude towards routine tasks

If this is for you then you should apply today! If you know someone else who may be suitable, please pass on their details or ask them to apply!

Click on the apply button or email me, Joan Collins for more information on the role on joan.collins@office-angels.com

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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