Job Description

Role

We are looking for a professional candidate with strong administrative skills to join the HR Team as a Administration Assistant on a temporary basis, for three months in the first instance.

Reporting to an HR Business Partner and supporting an HR Advisor, the role holder will take responsibility for all HR admin and recruitment activities for their own allocated areas of the University, whilst also supporting fellow HR Assistants as necessary. The role holder will need to build effective working relationships to understand and meet HR, Faculty and Professional Services needs.

The role holder will provide best practice advice and solutions to managers, colleagues and applicants and ensure a super supportive, efficient and positive customer experience.

Duties and responsibilities

Take ownership of administrative duties of the employee lifecycle including recruitment, starters. probation, flexible working, variation to contracts, family and special leave, leavers. To manage vacancy recruitment efficiently and effectively ensuring that recruiting manager needs are met and managed within agreed service levels. To provide managers and colleagues with accurate advice in line with recognised best practice that enables a successful and cost effective service. To participate in and provide guidance to interview panel members and contribute to decision making. To deal with day to day enquiries from managers and colleagues and resolve within agreed time scales, and where necessary direct to the relevant member of the wider HR team, ensuring that the colleague is updated on progress. To input data onto the HR integrated computer system ensuring all employee information, both electronic and paper based, is accurate, up to date and stored securely in line with Data Protection legislation. To actively contribute to the development and maintenance of the University's HR policies and procedures in line with current/forthcoming employment legislation. To undertake professional development as required by the role and the department. To work closely with the other members of the team providing cover in their absence. Provide continuous improvement ideas to team practice and procedures to ensure that the team continually improves and delivers best practice. To work closely with the wider HR team to ensure a one team approach to customer service is delivered to the University. To adopt a customer focused approach and ensure that all activities delivered promote the University's Strategic Plan and its commitment to being an employer of choice. To liaise with Payroll to ensure that employees are paid appropriately and to agreed deadlines. Play an active part in HR projects as required. Provide administrative support at casework meetings. The post holder will be expected to undertake other responsibilities and tasks as reasonably requested by the HR Business Partner.

Skills and experience

1 5 GCSEs (to include English and Maths) at grade C or above, or equivalent

2 CIPD Level 3 or equivalent experience

3 Good working knowledge of Microsoft Office including Word, Excel and Outlook.

4 Previous experience of working in an administrative role.

5 Previous experience of working in a HR administrative or in-house HR recruiter role.

6 Previous experience of HR databases.

7 Previous experience of candidate management systems.

8 Knowledge of Right to Work legislation.

9 Understanding of HR policies/employment law in relation to the employment lifecycle.

10 Experience in the use of social media in the recruitment process.

11 Experience of working in the Higher Education Sector.

12 Commitment to continuous professional development in HR.

13 Ability to work as part of an effective team and on own initiative.

14 Ability to empathise with staff and use tact, discretion and diplomacy particularly when dealing with sensitive issues.

15 Ability to maintain confidentiality.

16 Ability to be flexible and to adapt to changing situations both at a local and organisational level.

17 Effective organisational skills with the ability to prioritise workload.

18 Excellent communication (both written and verbal) and interpersonal skills with the ability to communicate with stakeholders at all levels.

19 Accuracy and attention to detail essential, ability to maintain this under pressure.

20 Ability to form and sustain effective relationships with all customers, both internally and externally.

21 Ability to adapt to technological advances in the workplace.

Location

Northampton

Additional information

This role is full time, Monday to Friday for three months in the first instance.

Job Types: Full-time, Temporary
Contract length: 3 months

Pay: 13.84-15.85 per hour

Expected hours: 37 per week

Work Location: In person