Job Description

Job Summary:

This key role is crucial in supporting and delivering an efficient, proactive HR and Recruitment Service across the organisation. As an HR Assistant, you will be responsible for providing HR administrative support and offering best practice advice on many aspects of HR and recruitment, ensuring that processes run smoothly throughout the employee life cycle. This role plays a vital part in the accurate and timely processing of payroll and NHS Pensions administration, and you will be responsible for meeting specific monthly deadlines. Main Duties and Responsibilities: To deal effectively and efficiently with all operational HR queries, including dealing diplomatically and professionally with sensitive or difficult situations, whilst ensuring deadlines are met.



To collate payroll information effectively, accurately and efficiently on a monthly basis and forward onto Finance for processing. To support the administration of adding new starters to NHS Pensions Online and completing monthly and annual uploads into the Making Contributions Payment Portal in conjunction with Finance. To undertake quarterly statutory and mandatory training compliance audits, producing reports and escalating risks to Associate Director of HR as appropriate. To support the HR team as required and within your competency level.



To advise managers and employees on routine HR queries, e.g. sickness absence, recruitment, terms and conditions of service, seeking advice and guidance as necessary. Update and create HR Policies / Processes as required. To ensure that HR files and records are maintained via the HR Management System, supporting managers as required.



Support with all recruitment and selection administration, including advertising vacancies, preparing interview packs, producing and sending letters for interviews, requesting references, preparation and issue of offer letters, including relevant forms and introduction material. To take minutes at meetings relating to HR processes. To liaise with staff / union representatives as applicable To issue contracts of employment to new starters and send variation letters to staff to inform them of contractual changes as they occur. Liaise with external organisations such as occupational health.



This list of duties is not exhaustive. Business responsibilities: Maintain ethos and culture of Nimbuscare Limited. Positively promote Nimbuscare Limited both in and out of the workplace Attend educational and staff meetings as requested. To support the introduction of new working processes to optimise quality.



To build and maintain relationships with relevant personnel. Learning and development: You will participate in any training programme implemented by Nimbuscare Limited as part of this employment, such training to include: Participation in individual performance reviews, including maintaining a record of own personal and/or professional development. Make effective use of learning opportunities within and outside the workplace Undertake mandatory and statutory training as required. Team working: Work as an effective and responsible team member, supporting others and exploring the mechanisms to develop new ways of working.



Accept delegation from senior staff, prioritise own workload and ensure effective time management strategies are embedded in own practice. Participate in team activities that create opportunities to improve patient care. Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance. Confidentiality: To understand and be aware of the confidentiality of information gained during the course of your duties, which may include access to personal information relating to clients, patients and members of staff.



It is expected that you understand the importance of treating information in a discreet and confidential manner. Health & Safety: Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks. Making effective use of training to update knowledge and skills. Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards.

Reporting potential risks identified. Equality and Diversity:

To actively support equality, diversity and inclusion and ensure that all work colleagues, patients and staff are valued and treated with dignity and respect. Quality: Alert other team members to issues of quality and risk. Assess own performance and take accountability for own actions, either directly or under supervision.



Effectively manage own time, workload and resources. Work within own limitations and experience. Be aware of and co-operate with audit. Work effectively with individuals in other agencies to meet patients needs.

Portray a professional image at all times. Communication:

Communicate effectively with colleagues, patients and external parties Recognise and have awareness of peoples needs for alternative methods of communication and respond accordingly. Other: This job description is neither exhaustive nor exclusive and will be reviewed periodically in conjunction with you. You are required to carry out any duties that may reasonably be requested.



The job description is provided as an outline of the key tasks and responsibilities and is not intended to be an exhaustive list. The job will evolve over time to reflect the changing needs of Nimbuscare and its services as well as the personal development of the post holder.