Job Description

Hours: 21.5 per week Working pattern: Wednesday, Thursday and Friday (8am4pm or 9am5pm)
Salary: 13.34 per hour
Pension: NEST
An exciting opportunity has arisen for a proactive, organised, numerate and motivated individual to join our vibrant Human Resources Team at YMG.
Main duties of the job
We are seeking someone with strong administrative skills, excellent attention to detail and a passion for supporting people.
About us
YMG is a large inner-city GP practice and our own Primary Care Network, serving a population of 45,000 across seven sites. We care for our people so they can care for our patients. We are forward-thinking, innovative and supportive organisation, committed to delivering high-quality patient care through qualified and motivated colleagues. Our diverse workforce spans all roles including GPs, ANPs, UCPs, Pharmacists, Pharmacy Technicians, Nurses, Assistant Practitioners, Health Care Assistants, Care Coordinators, Link Workers, Mental Health Workers, Administrative, Digital, operational, financial and managerial.
Details
Date posted
12 December 2025
Pay scheme
Other
Salary
13.34 an hour
Contract
Permanent
Working pattern
Part-time
Reference number
A0821-25-0018
Job locations
32 Clifton
YORK
YO30 6AE
Job description
Job responsibilities
Main Duties of the Role
Provide efficient and effective administrative support to the HR department
Support HR strategies, systems and processes to maintain positive employee relations
Administer the full recruitment lifecycle, including advertising roles, arranging interviews, preparing contracts and completing timely employment checks
Deliver a high-quality induction process for new starters by coordinating system access, paperwork and communication with internal teams
Support the appraisal process by prompting managers, collating paperwork and updating the Appraisal Tracker
Provide administrative support for payroll
Maintain DBS checks, safeguarding and CQC compliance, including renewals and mandatory training updates
Keep personnel records up to date using Practice Index and maintain the personnel filing system
Promote and help nurture a positive working environment
Support the review and updating of job descriptions, person specifications and HR policies
Maintain Practice Index records including sickness, annual leave, compassionate and unpaid leave
Communicate staff changes (new starters, leavers) in the Staff Data Bulletin
Support staff training requirements and maintain the staff handbook
Assist with sickness absence meetings, support plans and return-to-work documentation
Manage uniform and name badge orders, maintaining accurate records
Order and replace NHS Smartcards as required
Attend site meetings as necessary
Update and maintain Workforce Census data
Support and help coordinate staff events and training sessions
Monitor new starters probation reviews and flag concerns or required extensions
Review RTW documentation and escalate where needed
Always maintain confidentiality and professionalism
Ensure secure and timely destruction of personnel files and recruitment documents in line with guidelines
Manage parking permit processes, refunds and renewals
Oversee the ordering, payments and restocking of Doctors Bags for trainee inductions
Undertake any other reasonable duties as required
Job description
Job responsibilities
Main Duties of the Role
Provide efficient and effective administrative support to the HR department
Support HR strategies, systems and processes to maintain positive employee relations
Administer the full recruitment lifecycle, including advertising roles, arranging interviews, preparing contracts and completing timely employment checks
Deliver a high-quality induction process for new starters by coordinating system access, paperwork and communication with internal teams
Support the appraisal process by prompting managers, collating paperwork and updating the Appraisal Tracker
Provide administrative support for payroll
Maintain DBS checks, safeguarding and CQC compliance, including renewals and mandatory training updates
Keep personnel records up to date using Practice Index and maintain the personnel filing system
Promote and help nurture a positive working environment
Support the review and updating of job descriptions, person specifications and HR policies
Maintain Practice Index records including sickness, annual leave, compassionate and unpaid leave
Communicate staff changes (new starters, leavers) in the Staff Data Bulletin
Support staff training requirements and maintain the staff handbook
Assist with sickness absence meetings, support plans and return-to-work documentation
Manage uniform and name badge orders, maintaining accurate records
Order and replace NHS Smartcards as required
Attend site meetings as necessary
Update and maintain Workforce Census data
Support and help coordinate staff events and training sessions
Monitor new starters probation reviews and flag concerns or required extensions
Review RTW documentation and escalate where needed
Always maintain confidentiality and professionalism
Ensure secure and timely destruction of personnel files and recruitment documents in line with guidelines
Manage parking permit processes, refunds and renewals
Oversee the ordering, payments and restocking of Doctors Bags for trainee inductions
Undertake any other reasonable duties as required
Person Specification
Experience
Essential

• Previous experience in an administrative or HR support role
• Experience in a healthcare or primary care setting (desirable)
• Experience with recruitment administration and onboarding processes
• Experience handling confidential and sensitive information

Qualifications
Essential

• GCSEs or equivalent in English and Maths
• HR experience or an HR-related qualification is required.

Person Specification
Experience
Essential

• Previous experience in an administrative or HR support role
• Experience in a healthcare or primary care setting (desirable)
• Experience with recruitment administration and onboarding processes
• Experience handling confidential and sensitive information

Qualifications
Essential

• GCSEs or equivalent in English and Maths
• HR experience or an HR-related qualification is required.

Skills Required