Job Description

First Tech Group are the parent company for First Marine Solutions, First Integrated Solutions, First Subsea, Andrews Survey, First Competence, Tusk Lifting, North Sea Compactors and Mooring Systems; located in Aberdeen, Montrose, Glasgow, Teesside, Hull, Liverpool, Lancaster, and London. First Tech companies employ approximately 400 experienced personnel across multi disciplines, primarily within the Oil & Gas, Decommissioning, Offshore Wind and Renewables Sectors.

The Role?

An exciting opportunity has arisen for an experienced HR Coordinator to join the team based in Aberdeen on a Full Time, Permanent basis.


The successful candidate will have proven experience as an HR Coordinator / within a generalist role, have the ability to work accurately, with great attention to detail, be confident liaising and building rapport with staff and external stakeholders at all levels and ideally hold an HR related qualification.


Acting as the first point of contact for employees, you will support the full employee lifecycle. This is a great opportunity if you are seeking a varied generalist role.

This list does not represent an exhaustive list of responsibilities and tasks but indicates the main responsibilities required from employees in the role:

Act as the first point of contact for employees, coordinating the full employee lifecycle. Coordinate the recruitment/hiring process by sourcing and contacting candidates, assisting in shortlisting, issuing offers of employment. Carry out employee inductions, coordinating the induction process to ensure new employees are fully inducted in accordance with company procedures. Administer HR-related documentation including but not limited to, contractual documentation, benefit documentation, training records etc Continually monitor employment terms to ensure managers and staff are informed of end of fixed term contracts and all other agreed contractual changes. Track probation review and annual performance appraisal deadlines and liaise with managers to ensure timely completion of documentation. Assist to carry out Review Meetings where necessary. Carry out right to work checks and obtain employment references in accordance with company procedures. Assist to administer and monitor employee training records, ensuring they remain up to date in accordance with role requirements. Attend meetings and take minutes where required. Monitor employee attendance, providing support in accordance with company procedures. Assist to Ensure HRMS is up to date, accurate and complies with legislation (e.g., absences, other leave, Family Friendly Leave and working hours). Support organisational change where required. Assist to report regularly on HR metrics on a weekly, monthly, annual basis. Provide support to the HR Manager as required to ensure the smooth running of HR projects as required. Coordinate the leavers process to ensure all documentation is processed in accordance with company procedures. Collate and submit monthly reports to support the group's payroll process. Monitor Performance appraisals such as probation and annual performance reviews, ensuring relevant information is recorded, maintained, and reported in line with ISO accreditations. Support HR Manager to conduct a Training requirements analysis following performance appraisals. Assist with the build and implementation of the Human Resource Management System (HRMS) throughout the group. Participate in HSEQ committee meetings and communicate to HR Manager as required.

Your Qualifications & Experience?

Essential:

Strong Microsoft Office Skills (particularly Excel & PowerPoint) Previous experience within an HR generalist / similar role.
Experience operating a Human Resource Management System (HRMS).

Preferred:



HR related qualification (e.g. CIPD). Experience using SharePoint. Full UK Driving Licence.

Who are You?

Interpersonal with good communicative skills at all levels. Confident liaising and building rapport with staff and external stakeholders at all levels. Positive can do attitude and willingness to support others when needed. Ability to work effectively under pressure & to tight deadlines. Organisational Skills and ability to prioritise. Self-motivated individual with a good work ethic Flexible and willingness to learn. Able to be discrete and professional and trusted with sensitive information. Tact and diplomacy. Able to present information, verbally and in writing in a clear and concise manner. * The ability to work accurately, with great attention to detail.