Job Description

Starting salary:

27,519

Contract type:

Fixed term contract from 30th June 2025 - 17th May 2026

Grade:

2

Location:

Longmore House, with hybrid working

Working Hours:

Part-time, 21 hours per week

Interviews:

To be held in person at Longmore House, Edinburgh on Week Commencing 30th May.



Based within the People Services team, you will be the first point of contact for all People related queries. Your responsibilities will range from payroll processing, data entry and co-ordinating recruitment campaigns, to offering professional support and advice to managers on matters such as performance and attendance.

Benefits of joining us at Historic Environment Scotland

Enrolment onto a Civil Service Pension scheme - 28% employer contribution 25 days annual leave, pro-rata (increasing to 30 days after 3 years) + 11.5 public holidays Reimbursement for relevant professional subscriptions Support for further education and personal development Study leave for work related courses Flexible working hours (where appropriate) Free entry to all of our properties (with up to three guests) Free entry to English Heritage, Manx and Cadw properties

Key Responsibilities of this role

Providing professional advice and support to staff on a variety of HR matters, in line with organisational policies and procedures. Producing contracts of employment and other employment related documents accurately and efficiently. Data entry: accurately updating our HCM system with any changes to employee and payroll records and completing verification work of these changes on a monthly basis. Delivering administrative work to a high standard and on time including managing our HR mailboxes. Continually developing knowledge of HR policies and procedures. Participating in recruitment and selection related activities, delivering a high standard of HR support to internal and external customers throughout the recruitment process. Assisting with the management of frequent short term and long-term absence cases through timely monitoring and advice and completing appropriate Occupational Health referrals, DSE Assessments, Stress Risk Assessments etc. Taking notes for internal meetings, Disciplinary, Grievance and Attendance Management cases and swiftly producing accurate, high-quality, formal notes. Continually developing relationships and actively engaging with staff and managers. Active participation in the delivery of relevant projects across the organisation with a focus on how this impacts on our People and the work the People Services team carries out. Active involvement in the delivery and continuous review of relevant training programmes for the organisation in line with people policies and practices Maintaining good records management practices through regular filing, following the department's retention schedule and assisting with regular file cleansing. Actively participate and lead on the training or upskilling of other HR Officers, HR Admin Assistants or other relevant colleagues as required in regard to HR processes, sharing knowledge and best practice Support the wellbeing team with any ad hoc administration tasks as required Undertaking other ad hoc tasks and duties as requested by HR/Resourcing Managers, People Services Lead, People Business Partner or Head of People Services.
There may be a requirement to travel to sites across the whole Estate, which may include nights away from home.

Key requirements of the role:

In order for you to be successful in this post, we will be looking for you to complete a

cover letter

which addresses:

1.

Why you are interested in the post with Historic Environment Scotland

2.

How you can meet each of the essential and desirable criteria (in up to 800 words), using examples of where you have used these skills in the past.


Please ensure that you provide real life examples for each of the criteria to be considered for this post. You can use examples of how you have met this criteria from your work life, home life, education or volunteer experience.

Essential Criteria:

Previous experience of data entry, processing and analysing large volumes of data accurately Previous experience working in an HR position Familiarity with key HR policies/procedures and their practical application General office/administration experience Proven track record of taking the initiative in order to deliver an excellent, customer focused service General office/administration experience Experience of engaging with staff at all levels Experience coaching managers on the application of people policies/procedures Able to demonstrate a pro-active approach to work and the ability to prioritise a busy workload




We are dedicated to building a workforce which is reflective of diversity within Scotland. We warmly welcome applications from candidates of all backgrounds, regardless of age, race, gender or gender identity, religious beliefs, marital status, sexual orientation, disability, or neurodiversity. In support of our Gaelic Language Plan, we welcome applications from Gaelic speakers.


We want every candidate to have the best chance to succeed during the recruitment process. If you require your application in an alternative format, please reach out to us via email at recruit@hes.scot or call our Head Office at 0131 668 8600 and speak to a member of our People Team.


Please note that, at this time, we are unfortunately unable to provide sponsorship as part of the recruitment process, therefore you must have current right to work in the UK to be considered for a post.