Job Description

Company Overview

Beannachar Ltd is a Camphill Community charity dedicated to supporting young adults with learning disabilities. Our mission is to empower individuals to reach their full potential and foster independence through inclusive training and community engagement.

The Role: We are now looking for an HR and Finance Administrator that will provide a solid backbone to the organisation for all our personnel aspects and assist with light financial tasks.

Tasks for the role:

HR

Assisting with the process of recruitment, including vetting candidates and issuing employment contracts Embedding best practice in recruitment following the Better Safer Recruitment Framework set out by SSSC and Care Inspectorate Coordinating logistics for new hire orientations Compiling and maintaining paper, digital and electronic employee records, including holiday and sickness leaves Entering employee data into computer database Writing and submitting reports on general HR activities Overseeing HR events and meetings and coordinating management-employee communications Continuously learn the latest HR best practices to improve workplace efficiency Manage the Learning Management System and ensure we use it to best effect to track staff training and development (Care Academy and Internal recording systems) Manage grievance and disciplinary processes and exit interviews Liaise/ key contact with Peninsula, our outsourced Employment Law specialists Manage relationship with external and internal trainers, source cost effective and best practice training. Evaluation of training Ensure Employee Handbook and Employee Contracts are up to date Occupational Health Deliverables - Well- being strategy for staff Ensure PVG compliance - authorised person Ensure SSSC compliance - authorised person Ensure policies and procedures are in place and reviewed annually or when required

Finance

Assist the Finance Manager with:

Accounts Payable (AP):

Register incoming invoices (post/email). Distribute to managers for approval. Maintain an Excel log of all invoices received and approval status. Scan and attach invoices to Xero. Check supplier statements against invoices received, flag discrepancies.
Accounts Receivable (AR):

Draft sales invoices and ESA invoices in Xero. Follow up and resolve discrepancies with managers/approvers. Make amendments where required. Maintain an Excel sheet for reconciliation of AR balances. Issue reminders to families/social workers for overdue invoices.

The Person Specification Essential

- The person in this role will:

Have a proven track record of at least 2 years in HR administration and finance support of a small to medium sized business Have excellent organisation skills with the ability to structure processes and set up efficient systems to support Beannachar's continued growth Be consistent and accurate and have an eye for detail Have experience in and be committed to following careful procedures to protect the sensitive personal data involved in this role Have excellent numerical skills and advanced knowledge of Excel Learn quickly, be adaptable, flexible and able to work in the ever-changing context of a growing organisation Be able to take the initiative and take a creative problem-solving approach Have well-developed interpersonal skills, working well independently and as part of a small team, and collaborating well with colleagues

Desirable

- The person in this role will ideally also have experience of working with Xero.

'If you are ready to make a meaningful impact in the lives of young adults while advancing your HR career, we invite you to apply today!'

Job Types: Part-time, Permanent

Pay: 23,296.00 per year

Expected hours: 32 per week

Benefits:

Company pension On-site parking
Work Location: In person