Job Description

Join Our HR Team Make an Impact!
Are you organised, proactive, and passionate about people? Were looking for a part-time HR & Recruitment Administrator to play a key role in attracting and supporting the best talent for our organisation.
This is more than administration, its an opportunity to contribute to a workplace where excellence, flexibility, integrity, collaboration, accessibility and care are at the heart of everything we do.
What Youll Do:

• Coordinate the end-to-end recruitment process, from posting vacancies to scheduling interviews.
• Support managers and candidates to ensure a smooth, positive recruitment experience.
• Maintain accurate HR records and contribute to effective HR administration.
• Be part of a supportive team that values collaboration and shared success.

What We're Looking For:

• Experience in recruitment or HR administration.
• Strong prioritisation, organisational skills and attention to detail.
• Strong ability to multi task and manage conflicting priorities.
• Excellent communication skills and a professional, approachable manner.
• Ability to work independently while supporting a collaborative team.

What We Offer:

• Part-time hours with flexible working. 22.5 hours per week - exact days to be discussed.
• A chance to make a real difference to our team and organisation.
• A supportive, inclusive environment where your contributions matter.

Interviews are expected to be held in the first week of January 2026.
Main duties of the job
The HR & Recruitment Administrator provides fundamental administrative and recruitment support to the HR team, ensuring high-quality, efficient processes that enable the organisation to attract, retain, and develop its workforce.
Please note that we reserve the right to close this advert early, should we receive a high number of applications.
About us
About Us
Nimbuscare is a not-for-profit organisation that aims to be a collaborative and agile provider that cares for its people and patients. Nimbuscare is based in York and is owned by all the practices in the city, however we deliver services over a wider footprint.
Who are we
We deliver Urgent Care services in collaboration with the hospital and GP practices in York, Scarborough, Whitby, Malton and Selby. We also provide community-based frailty care, which focuses on treating people in the community where we can. We also aim to shift services into the community where possible, for example our community diagnostic centres run in partnership with the Acute Trust.
We are committed to contributing towards a better NHS based on equity, fairness, innovation, collaboration and quality.
We are part of the system, and we are here to stay.
Nimbuscare is committed to improving the diversity of its workforce to better reflect the communities we serve. We welcome applications from everyone and work to promote an inclusive supportive culture that values and celebrates our differences.
As a Disability Confident Committed employer disabled applicants who meet the essential criteria for this job are guaranteed an interview.
Please note Nimbuscare does not hold a license to sponsor any visa applications and we are unable to provide any advice about visas.
Details
Date posted
02 December 2025
Pay scheme
Other
Salary
14,461.20 a year - 24102 full-time equivalent
Contract
Permanent
Working pattern
Part-time, Flexible working
Reference number
B0260-25-0124
Job locations
Gateway 1
Holgate Park Drive
Holgate
York
YO26 4GG
Job description
Job responsibilities
Main Duties and Responsibilities
Recruitment Focus:

• Coordinate the full recruitment process, including advertising of job vacancies, monitoring applications and supporting with the interview process and subsequent onboarding for prospective employees.
• Manage the recruitment inbox and respond to candidate queries promptly.
• Prepare interview packs and support interview panels as needed.
• Schedule interviews, including managing calendars and booking meeting rooms.
• Assist with onboarding documentation and ensure all pre-employment checks are completed.
• Maintain accurate recruitment records and reports.

HR Administration:

• Keep staff records up to date in the HR Management System ( PeopleHR) and e-learning platform.
• Produce and circulate staff information as required.
• Organise HR meetings and take accurate notes as needed.
• Create and maintain personnel files on PeopleHR.
• Provide general administrative support to the HR team as needed.

Job description
Job responsibilities
Main Duties and Responsibilities
Recruitment Focus:

• Coordinate the full recruitment process, including advertising of job vacancies, monitoring applications and supporting with the interview process and subsequent onboarding for prospective employees.
• Manage the recruitment inbox and respond to candidate queries promptly.
• Prepare interview packs and support interview panels as needed.
• Schedule interviews, including managing calendars and booking meeting rooms.
• Assist with onboarding documentation and ensure all pre-employment checks are completed.
• Maintain accurate recruitment records and reports.

HR Administration:

• Keep staff records up to date in the HR Management System ( PeopleHR) and e-learning platform.
• Produce and circulate staff information as required.
• Organise HR meetings and take accurate notes as needed.
• Create and maintain personnel files on PeopleHR.
• Provide general administrative support to the HR team as needed.

Person Specification
Qualifications
Essential

• GCSE or equivalent

Desirable

• Qualified to CIPD Level 3 or above

Experience
Essential

• Proven administrative experience, ideally within HR or recruitment
• Strong organisational skills with the ability to manage multiple priorities and multi-task.
• Attention to detail and accuracy in record-keeping.

Desirable

• Experience in the healthcare or social care sector.
• Knowledge of employment legislation and HR best practice.
• Experience supporting recruitment campaigns.

Skills and Attributes
Essential

• Excellent communication skills, both written and verbal
• Ability to work independently and collaboratively within a team
• Proficient in Microsoft Office applications (Word, Excel, Outlook)

Desirable

• Understanding of confidentiality and data protection requirements
• Experience using applicant tracking or recruitment software

Person Specification
Qualifications
Essential

• GCSE or equivalent

Desirable

• Qualified to CIPD Level 3 or above

Experience
Essential

• Proven administrative experience, ideally within HR or recruitment
• Strong organisational skills with the ability to manage multiple priorities and multi-task.
• Attention to detail and accuracy in record-keeping.

Desirable

• Experience in the healthcare or social care sector.
• Knowledge of employment legislation and HR best practice.
• Experience supporting recruitment campaigns.

Skills and Attributes
Essential

• Excellent communication skills, both written and verbal
• Ability to work independently and collaboratively within a team
• Proficient in Microsoft Office applications (Word, Excel, Outlook)

Desirable

• Understanding of confidentiality and data protection requirements
• Experience using applicant tracking or recruitment software

Skills Required