Job Description

3438 - HR Systems Administrator

JOB VACANCY

INTERNAL AND EXTERNAL

HR Systems Administrator (iTrent / People First)

Fixed term for 4 years

Hours: 35 hours per week
Salary: Grade 5 35,208 - 38,204 per annum (Starting salary commences at 35,208)

Location: City Campus


We are seeking an experienced and motivated HR Systems Administrator to join our HR and Payroll team. This is an exciting opportunity to play a key role in supporting and enhancing the College's new integrated HR and Payroll system, MHR People First.



You will be responsible for ensuring the system is effectively configured, maintained, and optimised across all HR functions, enabling efficient service delivery, safeguarding data integrity, and driving improvements in people management and analytics.

As our HR Systems Administrator, you will:

o Act as the primary administrator for the MHR People First platform, managing day-to-day operations and user support.



o Configure and maintain system settings including reporting lines, pay structures, absence schemes, and pension rules.



o Ensure data accuracy and integrity through regular checks, audits, and cleansing activities.



o Manage upgrades, testing, and quality assurance in collaboration with system suppliers and internal stakeholders.



o Provide training, support, and guidance to HR colleagues, managers, and staff to maximise system use.



o Develop and maintain reports, dashboards, and analytics to support strategic decision-making.



o Deliver clear and accessible user guides and documentation to support effective use of the system.



o Ensure compliance with GDPR, safeguarding, equality, diversity, and other College policies.



o Represent HR in project teams, working groups, and external meetings as required.



We're looking for someone who can bring both technical expertise and strong people skills to the role.

You will have:

o Degree-level education (or equivalent experience) in a related field.
Recent and relevant experience in HR system administration or leading on system change projects.

Strong IT skills, with the ability to use Microsoft Excel, Power BI, or similar tools to analyse and present data.

Experience in developing user documentation, delivering training, and supporting staff with system use.

Excellent communication and relationship-building skills, with the ability to explain complex information clearly.


o A high level of accuracy and attention to detail, ensuring data integrity.

o Evidence of continuous professional development.



This is an excellent opportunity to join one of Scotland's leading colleges with access to great career development opportunities within a skilled workforce. Our modern Riverside Campus and City Campus provide a world-class working and learning environment. Some roles offer a mix of campus and remote working, and this can be discussed in further detail at interview. Additionally, the College offers an outstanding benefits package including:


Generous holiday entitlement - 45 days holiday (including bank & public holidays) Local Government Pension Scheme (LGPS) Flexible working opportunities Access to occupational health & a 24/7 confidential employee support service Access to a dedicated health & wellbeing team Cycle to work scheme Access to campus facilities such as Costa Coffee, City Market (Bakery & Butchers), Hair and Beauty Salon, College Gym, Library Services Exclusive discounts from high street retailers



Successful applicants will be subject to a satisfactory PVG Disclosure Check and must be eligible to work in the UK.



For a detailed post description click here and to apply for the above vacancy please visit the 'join our team' section on the College website at www.cityofglasgowcollege.ac.uk



Please note CVs will not be accepted.



Applications close no later than

Midnight on Sunday 7 September 2025.

Interview Date:

Tuesday 16 September 2025.

Vacancy reference:

3438