Job Description

Job Advert


We are currently seeking a motivated and organised HR & Training Administrator to join our HR team. The HR & Training Administrator will play a key role in supporting the HR function by delivering high-quality administrative support across all aspects of HR operations and training coordination. You'll be instrumental in maintaining employee records, ensuring training compliance, and supporting a variety of HR initiatives, while gaining valuable, hands-on experience. This is an excellent entry-level opportunity for a motivated and organised individual who is looking to build a career in HR and learning & development.

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Key Responsibilities

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HR Administration

Employee Records: Maintain accurate and up-to-date employee records, both hardcopy and electronic, supporting the move toward a paperless HR system. HR Inbox Management: Manage the HR inbox, responding to routine enquiries and redirecting as appropriate in a professional and timely manner. Onboarding: Support the onboarding process for new starters, including documentation, welcome packs, and induction coordination. Employee Engagement: Arrange cards/gifts for staff occasions (birthdays, milestones, leavers) to contribute to employee engagement initiatives. HR Documentation: Assist in preparing HR documents, reports, and correspondence as required. HR Projects: Provide administrative support for HR projects (e.g., wellbeing programmes, diversity initiatives, HR system rollouts). Staff Events: Assist in planning and organising staff events, including logistical coordination. Day-to-Day Support: Support the HR team with day-to-day administrative tasks and ad-hoc projects. Confidentiality: Maintain confidentiality and professionalism in handling employee information.
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Training Coordination

Training Schedule: Schedule and coordinate mandatory and role-specific training (e.g., CSCS, SMSTS, First Aid, Asbestos Awareness, Working at Height). External Providers: Liaise with external training providers for bookings, renewals, and site-based sessions. Training Matrix: Maintain a live training matrix to ensure all certifications are current and compliant. Expiry Monitoring: Monitor training expiry dates and send reminders to staff and line managers. Compliance: Ensure compliance with industry training standards and internal requirements.

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Person Specification

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Knowledge & Experience

Experience: Previous experience in an administrative role (preferably within HR or a similar field). Skills: Strong organisational and time management skills. Communication: Excellent communication and customer service abilities. Technical Proficiency: Proficiency in Microsoft Office (Word, Excel, Outlook). Professionalism: Discretion and professionalism when handling sensitive information. Attention to Detail: Strong attention to detail and problem-solving skills. Multitasking: Ability to multitask and work in a fast-paced environment.
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Qualities & Behaviours

Confidentiality: High level of confidentiality, reliability, and integrity. Organisational Skills: Strong organisational skills with excellent attention to detail. Collaboration: Comfortable working with senior staff and external stakeholders. Communication: Clear verbal and written communication skills. Approachability: Friendly and approachable, with a passion for supporting others. Initiative: Willingness to take initiative and ownership of responsibilities. Flexibility: Flexible and proactive approach to work. Prioritisation: Ability to prioritise and manage workload independently.

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What We Offer

Competitive Salary and benefits package. Supportive, family-owned company culture. Opportunities for growth and professional development.

Founded in 1988, Guildmore is a family-owned business dedicated to fostering a supportive workplace where growth and well-being take centre stage. With four specialised units--Construction, Facades & Cladding, Planned Works, and Land Development--we deliver bespoke solutions for clients and communities.


As an Equal Opportunities Employer, we are committed to inclusivity and ensuring that everyone can thrive.