Job Description

Salary

The salary quoted is based on a full time rate. The rate would be pro rated dependant on the hours worked.

Job Purpose

To provide confidential, effective, administrative support to the HR Manager and the Training/HR Officer. Offering information and support to Departmental Managers and employees regarding all aspects of employment. Assist in day-to-day provision of the full range of HR services including administration of HR systems/processes and staff training and development.

Main Duties & Responsibilities

The below duties are not limited to:

HR Duties:

1. Undertaking the administration of the Human Resources systems including:

Recruitment and selection

Preparing and advertising vacancies.

Managing candidate application process and short list against job criteria

Arranging interview dates and rooms, interview packs and outcome to interview letters.

Preparing letters/documents for safe recruitment e.g., DBS checks, eligibility to work checks references, pre-employment medicals.

Preparing offer letters and contracts of employment.

HR System Changes

Inputting and uploading employee personal details including leavers and starters, absence and sickness records, annual and cumulative holiday records and working patterns.

Annual reviews

Preparing and co ordinating annual review forms ensuring all forms are returned and uploaded onto the HR system. Chase outstanding documents

Job evaluation

Updating documents that have changed due to job evaluation such as job descriptions, offer letters.

HR Correspondence

Preparing correspondence for long service awards, sickness visits due, sickness review meetings, pay review letters and any other HR related correspondence.

Training

Inputting and keeping up to date training records, i.e., courses attended by employees.

Assisting when required with the planning or delivery of in-house training courses for example.

General Administration

General administration duties such as payment of invoices, organising meetings, assisting with provision of refreshments, lunches etc. for meetings/functions/events, review office stationery and supplies, filter incoming telephone calls, screening visitors, handling routine queries on own initiative, taking messages.

Preparation of management meeting notes.

Carry out other duties of an administrative/secretarial nature to assist with workload of other Departments during busy periods.

Provide cover for various tasks of the Training/HR Officer in their absence.

Job Types: Part-time, Permanent

Pay: 27,168.00 per year

Expected hours: 25 - 30 per week

Benefits:

Additional leave Company pension Flexitime Health & wellbeing programme Life insurance On-site parking Sick pay
Application question(s):

Have you submitted a CV and cover letter outlining your interest, suitability, and vision for the role, and how they meet the requirements of the person specification?
Work Location: In person

Application deadline: 31/07/2025