Job Description

Role

The HR & Training Administrator provides comprehensive administrative support across Human Resources and Training & Compliance functions. The role is critical in ensuring accurate HR records, smooth onboarding and offboarding processes, and effective coordination of training, competence, and compliance activities across the business.

This position suits a highly organised, detail-focused individual who enjoys working in a people-centred environment and supporting operational teams in a fast-paced organisation.

Key Responsibilities/HR Administration

Maintain accurate and up-to-date employee records, both digital and physical Support recruitment administration, including job adverts, interview coordination, and offer letters Manage onboarding and offboarding processes, ensuring all documentation, right-to-work checks, and inductions are completed Administer contracts of employment, variations, probation reviews, and personnel changes Support absence management, holidays, and sickness records Assist with payroll inputs (hours, starters, leavers, changes) in line with deadlines Ensure HR documentation aligns with company policies, employment legislation, and GDPR requirements Provide first-line HR administrative support to managers and employees

Training & Compliance Administration

Maintain training matrices and competency records for all staff Coordinate internal and external training courses, including booking, confirmations, and certification tracking Monitor expiry dates for mandatory training, qualifications, licences, and medicals Upload and manage training records within HR and compliance systems Support audits (ISO, client, internal) by providing accurate training and competence evidence Assist in developing and updating training records, procedures, and reports Liaise with training providers and internal stakeholders to ensure training needs are met

General & Operational Support

Produce reports, trackers, and dashboards relating to HR and training activity Support continuous improvement of HR and training processes Handle sensitive and confidential information with discretion at all times Provide administrative support to the wider People, Compliance, and Operations teams as required

Skills & Experience/Essential

Previous experience in an HR, training, or administrative role Strong organisational skills with excellent attention to detail Confident using Microsoft Office (Word, Excel, Outlook) Excellent written and verbal communication skills Ability to manage multiple priorities and meet deadlines Professional, discreet, and trustworthy approach to confidential information

Desirable

Experience within facilities management, engineering, construction, or a similar sector Familiarity with HR systems, training matrices, or compliance platforms Understanding of UK employment practices and basic HR procedures CIPD Level 3 (or working towards)

Personal Attributes

Highly organised and methodical Proactive and willing to take ownership of tasks Approachable and people-focused Comfortable working in a busy, growing organisation Strong team player with a positive attitude
Job Type: Full-time

Pay: From 12.21 per hour

Expected hours: No less than 37 per week

Benefits:

Free parking On-site parking Transport links
Work Location: In person