Job Description

Job Title
HSE Administrator and Analyst
Location
Basingstoke, RG24 8UB GB

Nationwide, GB (Main)

This is a genuinely exciting time to join us. We're the logistics partner behind M&S Food, keeping products moving smoothly across the UK.

As Marks & Spencer continues to grow, we're expanding our network to support those ambitions -- and that growth brings real opportunity. We're committed to creating an inclusive environment where people feel supported to be themselves at work. We value individuality, different perspectives and fresh thinking, and we want you to bring your authentic self, do meaningful work, and make a real impact.

UK-based (site flexible) | Monday-Friday | 37.5 hours

Salary: 41,000 - 51,000

At Gist, our Health, Safety and Environment function exists to ensure every colleague can go home safe and well every day.


We're building a modern HSE function focused on real-world risk, practical improvement and strong leadership. Accurate reporting matters -- but it starts with well-managed data, consistent processes and strong day-to-day administration.


We're looking for an HSE Administration & Reporting Lead to act as the backbone of the central HSE team, ensuring HSE information is collected, maintained, coordinated and reported accurately across the network.

The opportunity

This role sits at the centre of the HSE function, ensuring that information, records and reporting are accurate, timely and well-governed.


You'll coordinate HSE data and administrative activity across multiple sites, acting as a key point of control for HSE reporting, assurance activity and documentation. While reporting forms part of the role, the emphasis is on maintaining strong foundations -- ensuring the right data is captured, validated and presented consistently.


This role is ideal for someone who enjoys organisation, structure and ownership, and who takes pride in keeping complex systems running smoothly.

What's in it for you?

This is a role with autonomy, variety and clear purpose.

You'll benefit from:

Ownership of HSE administration and reporting processes across the network A central role supporting compliance, assurance and audit activity Close working relationships with HSE and operational teams The opportunity to standardise, simplify and improve administrative processes

Alongside this, we offer:

20% M&S discount on most things from furniture, fashion and food 25 days' annual leave plus bank holidays (rising with length of service) Attractive annual bonus scheme linked to M&S performance and personal objectives Auto-enrolment pension or competitive Defined Contribution Pension Scheme and life assurance (up to 4x salary) Discounted healthcare cash plan Access to wellbeing support, including our Employee Assistance Programme Ongoing development opportunities Cycle to work scheme

Location: Based at any UK site, with periodic travel across the network

Your impact

As HSE Administration & Reporting Lead, you'll be responsible for the effective management, coordination and reporting of HSE information across the business.


You'll:


Coordinate and maintain HSE data, records and reports from sites across the network Act as the central point of control for HSE reporting, ensuring consistency and accuracy Validate and quality-check HSE information before submission or publication Produce routine HSE reports for internal stakeholders and external requirements Support assurance, audit and compliance activity through accurate documentation and reporting Maintain reporting calendars, submission timelines and governance standards Identify opportunities to improve administrative processes, templates and controls

About you

You're highly organised, methodical and detail-focused, with experience in administrative or coordination roles that involve managing complex information.

You'll bring:

Strong administrative experience managing data, records or reporting processes Excellent attention to detail and a structured approach to work Confidence working with Excel and standard reporting tools Ability to manage deadlines, submissions and competing priorities Clear communication skills and confidence liaising with multiple stakeholders

Desirable:


Experience producing routine reports or dashboards Exposure to HSE, compliance or risk environments Experience working in multi-site or operational organisations

Why Gist?

At Gist we are united by our core values; with safety and people at the heart of everything do, we are progressive, accountable, collaborative, and ethical.


Our objective is to establish a performance-focused environment that is fair and inclusive, where everyone can develop, and connect meaningfully to their manager, the Gist vision, and M&S. We are fiercely protective of everyone's health, safety, and well-being, and align firmly to M&S's sustainability commitments in Plan A.


Gist will play an integral part in the M&S journey as it pushes boundaries to lead the retail industry into a greener, speedier, more inspiring era. As part of the M&S group, there's never been a better time to be part of our team. Join us and make an immediate impact.


Gist aims to be an inclusive organisation, trusted and admired by our colleagues, customers, and suppliers. If you consider yourself to require reasonable adjustments to any part of our recruitment process, we invite you to share those requirements with us when completing your application. We will make every effort to ensure your needs are met to provide a fair and transparent process of assessment. If it's meaningful to you, it's important to us.

Our Internal Recruitment Team fulfil all vacancies on a direct basis. Unsolicited contact by unapproved agencies (sharing speculative CVs) will not be accepted and introductory fees will not apply

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Recruiter
Carr, Rachel (Recruitment Lead - )