Job Description

Job Title:

HR Administrator

Reports To:

HR Business Partner

Location:

Edmonton, N9

Role Overview:

The HR Administrator plays a key role in supporting the daily operations of the Human Resources department. This position involves a broad range of responsibilities across various HR functions, including recruitment, payroll, employee relations, policy implementation, and business support.

Core Responsibilities:1. HR Administration

Serve as the first point of contact for HR-related queries, supporting the HR Manager. Coordinate and conduct onboarding sessions for new employees. Take accurate notes during disciplinary hearings, grievances, and other employee relations meetings. Manage HR-related purchase orders and approve invoices. Draft HR documents such as offer letters and employment contracts. Set up new hires in internal systems and coordinate introductory meetings. Oversee pre-employment checks, including right-to-work and background verifications. Maintain accurate and up-to-date employee records. Assist in reviewing and updating HR policies, procedures, and forms. Support the creation of training materials for new hires. Ensure the HRIS is regularly updated and maintained.

2. Payroll Administration

Collaborate with the Payroll Coordinator to manage payroll processes. Address and resolve payroll-related queries promptly. Maintain accurate payroll records for all employees. Input data for weekly and monthly payroll cycles. Generate reports (e.g., absence, commission, time off) in line with payroll deadlines. Process new hires, terminations, and employee changes.

3. Recruitment & Retention

Post job advertisements and manage the recruitment process in partnership with hiring managers. Respond to candidate inquiries and conduct pre-screening and reference checks. Coordinate with recruitment agencies and hiring managers to schedule interviews and collect feedback. Stay informed on immigration and visa requirements relevant to hiring.

4. General

Uphold and promote the company's vision and values in all HR activities.

Skills, Knowledge & Qualifications:Key Attributes

Discreet and professional with a strong sense of confidentiality. Excellent communication, interpersonal, and analytical skills. Adaptable and able to thrive in a fast-paced environment. Strong time management and organizational abilities. Proactive, solution-focused, and collaborative mindset.

Professional Experience

Strong administrative skills with attention to detail. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Publisher).

Qualifications

CIPD Level 3 or currently studying towards it (Desirable). At least 1 year of payroll administration experience (Essential).

What We Offer

A supportive and inclusive workplace culture. Opportunities for career development and growth. Competitive salary and benefits. A chance to contribute to a progressive and people-focused organization.
Job Type: Full-time

Pay: 26,000.00-27,000.00 per year

Benefits:

Additional leave Company pension Cycle to work scheme Employee mentoring programme Free parking Health & wellbeing programme Life insurance On-site parking Paid volunteer time Referral programme Sick pay Store discount
Schedule:

Monday to Friday
Ability to commute/relocate:

Edmonton Green N9: reliably commute or plan to relocate before starting work (required)
Work Location: In person