Job Description

Job Overview

We have an exciting opportunity to join a growing Trust as a HR Assistant as part of a Trust wide People team to provide excellent support to our schools. The role holder will undertake tasks to provide a smooth delivery of operational HR support by undertaking: HR administration and payroll activities relating to new and changed employment contracts/terms on behalf of Cedar Mount Academy Research and compile regular HR management information and statutory 'people' reporting.

Specific responsibilities to Cedar Mount Academy:-

Acting as first point of contact for staff for HR queries Managing safer recruitment processes in line with Keeping children Safe in Education guidance, Undertaking generalist HR and payroll administration and actions Maintaining detailed and accurate records

Main Responsibilities

1. Contract of employment administration on behalf of Cedar Mount Academy

Following central HR process and templates, be responsible for producing accurate statement of particulars, amendment letters and other contractual letters with any attachments for staff Refer to the payroll provider for pay calculations as necessary, to include in any of the above Work with wider People Team ensure templates are up to date with legislation and current HR best practice Work with the wider People Team to continuously improve and document processes Bright Futures | Human Resources Assistant
2.Recruitment and Selection

In accordance with Bright Futures' Safe and Fair Recruitment policy, safer recruitment guidelines, employment legislation and best practice be responsible for: Administration and co-ordination of all recruitment activities for CMA to ensure recruitment is carried out in a manner which is professional, reflects the school and the Trust's values and is supportive of candidates. This end to end process incorporates: clarifying the exact role requirements, identifying appropriate attraction methods, drafting and placing adverts, preparing for shortlisting; arranging and facilitating selection processes and pre interview candidate checks, pre-employment screening, contractual and new starter documentation, payroll notifications and effective onboarding process. Accurately updating and maintaining CMA single central records ensuring statutory checks are in place for those that work or volunteer for the Trust Acting as super-user for the Trust's on line application system at your designated school
3. HR administration for central trust posts and for Cedar Mount Academy

Maintain compliant HR staff files ensuring compliance with data management processes, managing the archive and data deletion process in a timely manner Process payroll changes (leavers, contract changes, expenses) and monthly payroll checks as required Process changes to and maintain accurate staff record systems (Payroll and Brom Com) and work with the CMA Data Manager and People Team to ensure the completion of the school workforce census. Maintain processes for and recording of staff absence reporting including sickness absence and special leave requests. Support the CMA Principal in monitoring and identifying triggers in accordance the sickness policy including ensuring return to work interviews take place.
4. Data and Reporting

Compile termly and then annual MI, using national benchmarks as comparators using various data sources (payroll system/information provided by the payroll supplier/ online application system and Trust schools HR contacts) Continuously improve the system for collecting teachers' annual pay progression information from schools and compiling reports Undertaking ad-hoc requests for people data Process new starter and leavers questionnaires and produce termly and annual analysis reports Support the Head of People and/or the Financial Controller in obtaining Trust wide information needed to produce the statutory annual Trade Union facilities time report, the apprenticeship report and the gender pay report.
5. HR case work/people changes across schools

Under the supervision of a member of the People team provide HR support in individual case work. This could range from attending meetings to take minutes, undertaking some background research in support of a case or attending low-risk meetings as the HR 'advisor' to the meeting Support the wider people team people change programmes across CMA
6. HR Policy development and projects

Support the People team in researching and then continuously improving HR policies, procedures and guidance Lead on and/or take part in HR initiatives in support of individual schools or on Trust wide projects
7. General Responsibilities

To use initiative in time management to organise own workload in order to meet deadlines Maintain an up to date knowledge of employment legislation and practices and proactively identify future changes Support individual schools on HR matters as and when the need arises Develop effective relationships with staff at CMA and across the Trust To provide administrative cover for other HR link colleagues across schools when required To be aware of and comply with policies and procedures relating to child protection, health and safety, security, confidentiality and data protection, reporting all concerns to an appropriate person as they arise Be aware of and support difference to ensure equal opportunities for all To attend and participate in relevant meetings as required Help to identify own personal development needs Work to the 'Nolan Principles' of public life: Selflessness, Integrity Objectivity, Accountability, Openness, Honesty, Leadership A commitment to maintaining confidentiality and acting with discretion at all times A positive approach to challenges, which seeks solutions to problems and addresses difficulties with positivity and good humour

Please note we can only accept completed application forms, rather than CVs.

This is because the regulatory guidelines of

Keeping Children Safe in Education (2021),

require us to check various details of job applicants and an identical application format for each candidate enables us to do this. We use a process that does not identify personal characteristics to the shortlisting panel. This is part of our commitment to equality and diversity. NO AGENCIES PLEASE. Our application form is available online, along with the disclosure of criminal background form.

The portal link is: https://mynewterm.com/trust/Bright-Futures-Educational-Trust/2437

Keeping Children Safe in Education

Bright Futures Educational Trust is committed to safeguarding and promoting the welfare of children and young people and we expect all staff and volunteers to share this commitment. This post is exempt from the Rehabilitation of Offenders Act 1974; pre-employment checks will be carried out and references will be sought for shortlisted candidates and successful candidates will be subject to an enhanced DBS check and other relevant checks with statutory bodies.

Job Type: Full-time

Pay: 26,403.00-28,142.00 per year

Benefits:

Company pension On-site parking
Work Location: In person