Job Description

To learn new administrative tasks throughout the Imaging Care Unit and support colleagues throughout the department to ensure an efficient delivery of administrative services.
Main duties of the job

• To maintain confidentiality of information pertaining to patients, staff and other health service business in accordance with the Caldicott guidelines, Data Protection Act and all other relevant legislation and local policy.
• To actively participate in the staff appraisal process.
• To be familiar with relevant Operational, Personnel, Health and Safety Policies and procedures, including Fire, COSHH, No Smoking and Alcohol.

About us
This is an exciting opportunity to be part of a friendly, dynamic department situated within the Imaging Department at Chesterfield Royal Hospital. The Hospital itself is situated in lovely grounds with a focus on supporting its staff.
There is an outdoor gym available for staff and visitors. Have a look at our website and twitter page (@royalhospital) for more details on benefits of working at Chesterfield Royal and how we support our staff. The thriving City of Sheffield is approximately 15 minutes away and we are at the edge of the Peak District National Park with great transport links puts us in a great position.
Details
Date posted
12 January 2026
Pay scheme
Agenda for change
Band
Band 2
Salary
22,383 a year pa
Contract
Permanent
Working pattern
Full-time, Part-time
Reference number
166-DCSC-7378521
Job locations
Chesterfield Royal Hospital NHS Foundation Trust
Top Road, Calow
Chesterfield
S44 5BL
Job description
Job responsibilities
Check stationery supplies and liaise with department Care Unit Administrator to ensure adequate levels are maintained.
Collect medical records from the Medical Records Library, distribute appropriately. Use the Trusts Care flow system to track appropriately.
Collate and process the reports for Dexa patients.
Promote and maintain good working relationships with other members of staff and departments to ensure the efficient and smooth running of the service.
Document accurate staff sickness information from the staff absence line and process accordingly.
Run a report to ensure paper referrals are reported and posted timely.
Book and manage the meeting room for members of staff in accordance with the room availability.
Update staff files ensuring filing is kept up to date as well as creating personal files for new starters.
Any other administrative duties that may reasonably be requested by the Care Unit Administrator/Imaging Managers and Leads. Job description
Job responsibilities
Check stationery supplies and liaise with department Care Unit Administrator to ensure adequate levels are maintained.
Collect medical records from the Medical Records Library, distribute appropriately. Use the Trusts Care flow system to track appropriately.
Collate and process the reports for Dexa patients.
Promote and maintain good working relationships with other members of staff and departments to ensure the efficient and smooth running of the service.
Document accurate staff sickness information from the staff absence line and process accordingly.
Run a report to ensure paper referrals are reported and posted timely.
Book and manage the meeting room for members of staff in accordance with the room availability.
Update staff files ensuring filing is kept up to date as well as creating personal files for new starters.
Any other administrative duties that may reasonably be requested by the Care Unit Administrator/Imaging Managers and Leads.
Person Specification
Qualifications
Essential

• Educated to GCSE standard

Desirable

• ICT

Experience
Essential

• Previous experience of working in a team
• Work Experience

Desirable

• Work experience in a Healthcare office environment (or similar)

Knowledge
Essential

• Good keyboard skills
• Excellent telephone skills
• Awareness of confidentiality

Desirable

• Use of different IT packages including Microsoft Word and Excel
• Knowledge of basic working of office equipment
• Understanding of office procedures

Personal Attributes
Essential

• Smart appearance
• Have a professional and courteous manner
• Reliable
• Flexible
• A willingness to undertake training and development

Demonstrates our Proud to CARE values
Essential

• Compassion, Ambition, Respect and Encouragement

Person Specification
Qualifications
Essential

• Educated to GCSE standard

Desirable

• ICT

Experience
Essential

• Previous experience of working in a team
• Work Experience

Desirable

• Work experience in a Healthcare office environment (or similar)

Knowledge
Essential

• Good keyboard skills
• Excellent telephone skills
• Awareness of confidentiality

Desirable

• Use of different IT packages including Microsoft Word and Excel
• Knowledge of basic working of office equipment
• Understanding of office procedures

Personal Attributes
Essential

• Smart appearance
• Have a professional and courteous manner
• Reliable
• Flexible
• A willingness to undertake training and development

Demonstrates our Proud to CARE values
Essential

• Compassion, Ambition, Respect and Encouragement

Skills Required