Job Description

37.5 hours per week



Permanent

Salary:

27,485 - 30,162 per annum

Closing Date:

27th October 2025

Interview Date:

TBC



This post may close early due to high numbers of applications, so you are advised to apply promptly.



All correspondence for this vacancy will be sent by email; please check your account regularly including your Junk and SPAM areas.



A great and friendly place to work, so bring your passion, commitment and expertise and enjoy the opportunities to make a difference every day.



We welcome applications from the Armed Forces Community - get in touch to find out more



#JoinTeamEliot



The post holder will work closely with the nursing and multi-disciplinary team in the provision of day-to-day patient care within the Operating Department under the supervision of the registered practitioners



The post holder will co-ordinate and participate in the day-to-day operational activities for storage and distribution of surgical supplies and equipment, ensuring availability of equipment and sterile sets to meet operational demands and patient care needs



The post holder will practice in accordance with Trusts policies, guidelines, procedures and standards, and work within the boundaries of the role and assessed competencies.



The post holder will have experience of Theatre and Surgical procedures and instrumentation required for various specialties.



Organise, schedule and co-ordinate the daily logistical management of the instruments/equipment requirements for each activity to ensure that all Theatres are adequately resourced to meet performance objectives and standards, including manually lifting instrument trays as required.

Liaise with consultants, peri-operative staff and other professionals to discuss policies and other matters relating to the sterilization, decontamination processing and distribution of surgical and medical supplies and equipment to ensure the effective delivery of the service.

To daily, delegate workload and make informed decisions regarding what equipment and supplies will be required to ensure the smooth and efficient running of theatres in advance.

Autonomously prioritise and plan workload to meet deadlines, often in a pressurized environment.

Co-ordinate the arrival and return of all loan equipment from companies and other hospitals.



Here at George Eliot our vision to ' excel at patient care' takes centre stage. An ever evolving clinically-led acute service provider we are on a journey to continually provide high quality, safe and responsive services delivered by inspiring, friendly and compassionate staff who share our corporate values which underpin everything we do. Our values are not just words on a piece of paper, they bond us together, reflect our ambition and shape who we are:



E ffective Open Communication



e x cellence and safety in everything we do



C hallenge but support



E xpect respect and dignity



L ocal health that inspires confidence

Benefits:

On-site nursery, 27 days minimum annual leave plus bank holidays, cycle to work scheme, flexible working, in house training and development, buying and selling of annual leave, subsidised restaurant, tranquillity garden and generous subsidised on-site parking.



If you are applying for a Domestic Assistant or Health Care Assistant role you may be eligible for the refer a friend scheme - find out more here: https://www.geh.nhs.uk/about-us/people-and-workforce/vacancies/refer-friend-scheme



Assist in the care of a group of patients under the supervision of the registered practitioner by ensuring that the required equipment for their surgical procedure is available

Assist in the delivery of clinical care and associated activities in line with appropriate standards and guidelines.

To promote and safeguard the well-being of patients, their families and colleagues.

To cascade technical information to theatre staff regarding equipment and instruments.

Autonomously prioritise and plan workload to meet deadlines, often in a pressurized environment.

Co-ordinate the arrival and return of all loan equipment from companies and other hospitals.

When electrical equipment is loaned, fill in the relevant forms to allow it to be PAT tested by EBME to ensure it is safe to use and there are no delays to lists.

Responsible for department stock take.

Liaise with outside companies to maintain stock levels and replace items, when necessary, of consignment stock including high-cost items.

Manage the theatre's current stock of sterile sets and instruments, ensuring they are in-date, undamaged as well as traced and returned to and from HSDU and available for procedures when required.

Management of stores, ordering receipting, date checking and stock rotation. Researching correct codes when codes/suppliers change.

Budgetary responsibilities:

although there is no direct access to the budget the role includes cost-effective ordering, dealing with invoicing queries, receipting goods and liaising with finance and purchasing where applicable.

Assisting the general manager in monitoring theatre utilization and where possible suggesting and implementing solutions.

Monitoring theatre lists, reviewing daily and communicating directly with surgeons to obtain the correct equipment and consumables required for successful surgery outcomes.

Record and report all delivery discrepancies (e.g. incorrect quantity or items received) to suppliers and escalate to the appropriate staff member.

Inform floor control of any problems with ordering or delivery of products within good time, to ensure alternative arrangements can be made to prevent any patient cancellations.

Work collaboratively with Materials management to identify alternatives.

Reduce waste by effective stock rotation.

To identify, troubleshoot and resolve routine problems encountered with equipment, and escalate to line manager and senior Theatre team appropriately where necessary.

Liaise with companies to obtain information and provide feedback on equipment.

Be an integral part of the theatre and HSDU team.

Support senior members of theatre staff in supervising Theatre Assistants and scrub staff within the department regarding implants and loan equipment.

To provide general support to Theatre Team Leaders with all surgical specialties and any other duties pertaining to implants and equipment stock management.

To liaise between suppliers and clinical teams to ensure the patient pathway is not affected by stock availability and loan kit requests.

To liaise with procurement to ensure that any discrepancies are investigated and resolved.

Provide the first point of direct contact for all service users, resolve routine enquiries and complaints professionally in accordance with local standards and procedures, and refer other queries to relevant colleagues where appropriate.

Attend relevant departmental meetings, and contribute to continuous service development

Liaise with internal and external agencies verbally, in writing and in person to co-ordinate patient-centered services, ensuring all Loan/Hire equipment are appropriately cross referenced with relevant documentation.

Collate information generated by others to maintain computerised patient information systems and ensure that records are accurately recorded and updated as required. Provide accurate data as requested by other members of the multidisciplinary team

As appropriate to the position, participate in the development of operational goals and objectives for the department, recommend, implement and administer methods and procedures to enhance surgical interventions

To use accurate, clear, and concise documentation written or electronically

Use personal effectiveness and knowledge to contribute to the development and delivery of a high-quality, cost-effective service



For a full comprehensive list of main responsibilities and duties, please kindly refer to job description and personal specification attached.