Job Description

Fortius Clinic is a leading Centre of Excellence in orthopaedics and sports medicine, based in the heart of Central London. We are looking for a dedicated

Materials and Instruments Coordinator

to join our dynamic team supporting six theatres across two sites.


In this role, you will work collaboratively with the theatre team to ensure the smooth, timely, and efficient management of surgical instruments and materials. Your contribution will help maintain safe and effective processes that underpin exceptional patient care.

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Key Responsibilities

Maintain accurate inventory management of surgical instruments, ensuring availability for theatre cases. Check all received items against delivery notes for accuracy, quantity, and condition. Liaise with theatre staff and consultants to ensure instruments and equipment are available for surgical interventions. Coordinate hire equipment with surgical suppliers and manage associated administration and purchase orders. Work closely with offsite CSSD suppliers to ensure service standards are met. Ensure timely decontamination and return of all loan items to suppliers. Organise instrument and equipment repairs with service providers. Assist with quarterly stock takes and ad-hoc inventory counts. Manage invoices for stock and instruments, resolving discrepancies with suppliers and accounts payable. Maintain accurate records and compliance with departmental filing systems. Liaise with suppliers to manage consignment stock and instruments. Support other departments with inventory and equipment requirements as needed. Place requisitions and purchase orders on behalf of Fortius Clinic. Assist in evaluating new products and services, working closely with internal stakeholders. Handle irregular and unexpected workflows professionally and efficiently. Undertake any other ad-hoc duties as required by the line manager.
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What We're Looking For

Strong organisational skills and attention to detail. Ability to work collaboratively in a fast-paced environment. Excellent communication and problem-solving skills. Previous experience in inventory or materials management within a healthcare setting is desirable.

Essential:

Good communication skills, both written and spoken English IT literate, with proficiency in Excel and Word Experience in inventory management Ability to work effectively with staff at all levels Quality-oriented approach Ability to remain calm under pressure

Desirable:

Previous theatre experience, particularly with orthopaedic instruments * Experience using computerised stock control and ordering systems