Job Description

Description

Reporting directly to the Integrated Planning Lead for Trivandi's delivery, the Integrated Planning Manager will support the definition and delivery of the programme, coordinate multiple workstreams and stakeholders, maintaining transparency and accountability through rigorous programme management practices, and proactively identify and manage risks and issues.



The ideal candidate will have a formal project or programme management certification, lead continuous improvement initiatives, manage the programme management system, and provide leadership and clear communication to drive a world-class Glasgow 2026 Commonwealth Games.

Working Arrangements

The role will commence in the Organising Company's Glasgow city centre office, with visits required to competition venues to fully deliver the responsibilities of the role. The location for the role may transition to be based at a competition venue as we approach the Games.

The role will be contracted for 40 hours per week, with requirements to be in the office aligned to the Organising Company's planned working pattern. All travel to your place of work will be at your own cost. During the Games Operational period, shift patterns are likely to be required which could include weekends.

Key Responsibilities

Support the Integrated Planning Lead in defining programme strategies, objectives, and key deliverables, ensuring alignment of all projects with overarching goals. Coordinate workstream leads and resources to capture and maintain consistent programme management information, including the Delivery Schedule, Issues and Risks Registers, Decision and Action Trackers, and Change Management records, to ensure transparency and accountability throughout the programme lifecycle. Serve as the primary point of contact between workstreams, the Organising Company Project Delivery Team, and stakeholders, facilitating effective information flow and addressing queries promptly. Monitor the status of workstreams and individual projects within the programme, proactively flagging issues or risks to the Integrated Planning Lead and assisting in the development of solutions. Ensure resources are available and appropriately allocated to meet programme timelines and deliverables, supported by accurate internal and external reporting. Lead the implementation of programme management best practices and actively contribute to continuous improvement initiatives. Oversee the monitoring of issues and risks within workstreams, escalating concerns to the Integrated Planning Manager as required and assisting in the development and management of response plans. Provide comprehensive administrative support, including scheduling meetings, preparing reports, and updating stakeholders on programme progress. Own and manage the programme management system, encompassing policies, procedures, best practices, access management, and reporting, serving as a subject matter expert for workstreams.

Skills, Knowledge and Expertise

Experience

Minimum of three years' experience in programme support, programme coordination, or related roles, including managing or supporting multiple projects simultaneously. Possession of a recognised project or programme management qualification (e.g. PRINCE2, Project Management Professional, or equivalent). Demonstrated experience in leading and supporting programme and project planning, scheduling, and execution, with a practical understanding of project lifecycles and methodologies. Proven ability to work as part of a multi-disciplinary team, motivate others, and collaborate effectively, including strong communication and coordination across multiple workstreams. Track record of managing documentation, tracking progress, and handling multiple priorities under pressure in fast-paced, delivery-focused environments. Familiarity with programme and project management tools (e.g. Smartsheet, Asta Powerproject) aligned with the Organising Company's planning methodology.

Competencies

Leadership:

Ability to motivate and guide workstreams towards achieving programme objectives.

Communication:

Clear, concise, and adaptive verbal and written communication skills, with the ability to tailor style to different audiences.

Organisation and Planning:

Strong skills in managing tasks, schedules, and documentation across multiple activities.

Problem-Solving and Analysis:

Skilled at identifying issues and making data-driven decisions to resolve challenges.

Technical Project Management:

Proficient in project management tools, methodologies, and processes necessary for effective programme delivery.

Adaptability:

Flexible and effective in dynamic and changing environments.

Stakeholder Management:

Capable of building strong relationships across workstreams and with external stakeholders to achieve role objectives.

Quality and Risk Management:

Committed to meeting quality standards, identifying risks, and developing effective response plans to ensure successful programme outcomes.

Behaviours

Demonstrate initiative by actively seeking opportunities to learn, contribute, and support workstreams and the wider programme. Communicate and share information effectively, adapting style based on feedback and audience needs. Foster collaboration by building strong, positive relationships with a diverse range of colleagues and stakeholders. Take ownership of actions, follow through on commitments, and pursue continuous self-improvement. Plan and prioritise work efficiently, maintaining structured records and consistently meeting deadlines. Remain flexible and resilient when faced with changing priorities or unexpected challenges. Commit to feedback and continuous improvement, enhancing the quality and efficiency of programme delivery. Approach problem-solving with creativity and persistence, challenging established plans, seeking innovative solutions, and escalating issues appropriately for decision or support. Demonstrate cultural awareness by appreciating diversity, valuing different perspectives, and fostering an inclusive team environment.

About Trivandi

Trivandi leads the design, delivery and operations of major events and venues.



In 2013, Trivandi was formed to share the knowledge and expertise gained as the senior leadership team that planned, delivered and operated the 120+ venues of the London 2012 Olympic & Paralympic Games.



Since then, we have seen incredible growth in the breadth and depth of our expertise, and we are now an integrated team of strategic and commercial advisors, designers, project managers, and operators with sustainability threaded through everything that we do.



We apply a unique 'OneTeam' approach where our multi-disciplinary specialists work in total harmony to drive projects to success, from concept to execution.



We are proud to have delivered over 200 projects in 26 countries.