Job Description

Summary

We are looking for a motivated Junior Bid Manager to join our team. The candidate should have a degree in Business Administration from an internationally reputable University and have a clear understanding of advanced financial modelling, strategic business analysis, asset modelling, corporate finance and project funding. The candidate must have sales and marketing/development experience and be fluent in both English and Swahili. They must have first-hand experience in Africa and understand the nuisances of working on the African Continent.

Good communications skills are essential for this role to assist in leading and motivating teams, facilitate workshops and work collaboratively with technical experts, as well as senior management and report to the Board of Directors.

Responsibilities

Leadership & Relationship Management

Conduct initial project assessments and decide whether they should be recommended as a viable opportunity to commit time and resources, in line with company policy. Implement and manage the bid strategy to deliver bid requirements on time and on budget. Act as secretary to bid and project contract meetings for solution development and adjudications with senior management. Provide consistent customer stakeholder management via regular phone conversations and/or visits. Assist in the close identification and liaison with key project stakeholders to obtain project buy-in from the outset and create a collaborative working environment whilst managing expectations. Maintain a responsibility matrix and set out the key deadlines for input, first/second drafts, reviews and feedback in line with client expectations. Ensure the bid and contractual process has enough financial and personnel resource allocated to meet its requirements for success. Assist in the appointment of specialist third parties to take projects to financial close; for example, consultants for feasibility, business plans and environmental studies. Assist the MD in understanding the technical, cost and timeline requirements of sub-contractors and adapting the bid/contractual process to suit, as well as adapting to reasonable political restrictions or requests. Assist the team when sitting in front of a customer's technical representatives negotiating variations to contract through putting forward well-constructed arguments backed up with evidence.

Budgetary & Technical

Assist in the interpretation of clients' needs and work with technical leads on the design to formulate winning solutions, as well as creating delivery timelines with the Construction Director. Assist in the Building and control of the project cost model ensuring sign-off from each of the relevant supporting companies. Assist in the monitoring and reporting of design variations to produce a clear change management audit trail during the project life cycle. Prepare timelines and produce/communicate/monitor proposal action plan to deliver bids in a structured and timely manner. Assist in the preparation of value for money assessments and project audits with the ability to respond professionally to the scope and breadth of auditors' queries; contractual, variations, design, construction, pricing, equipment, shipping, staffing etc. Assist in the development, scheduling, management, budgeting and implementation of feasibility studies.

Communication & Information Management

Being a point of contact for project client, senior management and external third parties for new projects. Communicate our modus operandi and the detailed work required to go from contract enquiry to contract signature and then financial close to clients. Build trust in the client relationship so that they are willing to take advice and adapt their original plan in line with advice you receive from technical experts. Manage the clarification process with the client including making sure the bid team and business stakeholders are always kept fully up to date with document changes. Manage and maintain essential bid documentation including risk issues/opportunities, action log, team, information, competitor analysis, clarification question log etc. Manage bid information sharing and file storage across the bid team. Ownership and development of up-to-date information for use in rapid bid responses including project teasers, design books, project cost estimations and capability statements etc. Work closely with partners to gather data and technical content while ensuring consistent communications from start to finish on the bid. Keep senior management informed of any developments on bids and gain acceptance of key decision points. Attend industry related conferences to strengthen existing relationships and forge new ones, whilst learning from industry experts.

Compliance & Quality Control

Assist in the management of the bid review process to ensure the bid team submits quality bid deliverables on time. Maintain and continually update bid content and style to ensure that the business remains a market leader in bid submissions. Overview governance to ensure process is followed and all relevant approvals are obtained.

Candidate Characteristics

Be reliable to meet deadlines and always promote the brand. Be guided by strong levels of integrity. Be trustworthy with confidential information. Be decisive and quick at solving problems. Be passionate and driven about the business we offer, with a "can do" attitude. Be self-motivated and conscientious to ensure customers are not let down. Have humility and be able to take and learn from constructive criticism. Have strong emotional intelligence to get the best from working with others. Be efficient in the methodologies used during work to reach the desired outcome. Be highly organised and able to clearly prioritise. Be willing to travel at short notice and, if required, to insecure parts of countries for recces. Be adaptable to quick changing business environments and requirements. Have a sense of humour and be able to easily get on with others.

Skills and experience

Have a degree in Business Administration from an internationally reputable University . Have clear understanding of advanced financial modelling, strategic business analysis, asset modelling, corporate finance and project funding. Ability to drive cost savings and focus on buildability in bid submissions. Ability to take ownership of the bid and critically analyse quotations from suppliers. Have strong time management, organisational and prioritisation skills. Ability to maintain a flexible attitude to workload to ensure deadlines are achieved. Have excellent written and communication skills for both internal and external facing scenarios in both English and Swahili. Ability to manage multiple complex bids at any one time. Have the ability to assimilate, review, critique and direct large amounts of information. Be comfortable working with people/partners/stakeholders across all levels. Be competent and confident working under pressure and at times working to very short deadlines, including long hours and weekends when necessary. A pro-active approach, using initiative and taking responsibility for one's own actions. Be able to interpret complex and sensitive information in confidence within the working environment. Have an eye for quality and attention to detail so that sub-optimal work doesn't reach clients. Highly competent in MS Office software, Word, Excel, PowerPoint and relevant tools such as Project, Visio, etc.
Job Type: Full-time

Pay: Up to 40,000.00 per year

Work Location: In person