Job Description

:

Junior Event Coordinator

About Ross and Ross:

Ross and Ross Events is an award-winning wedding and event catering company, renowned for delivering exceptional 5-star quality catering and unforgettable experiences. From intimate gatherings to grand celebrations at both fixed and bespoke locations, our passion is in the detail. As we continue to grow, we are looking for a dedicated and dynamic individual to join our team and help us maintain our exceptional standard of service.

The Role:

We are seeking a highly organised and proactive Junior Events Assistant to support our expanding event operations. This is a fantastic opportunity to build a career in high-end event management with a market-leading Cotswolds company. You will play a crucial role in ensuring the seamless execution of our events, from meticulous pre-event planning to flawless on-the-day delivery.

Your day-to-day activities will be varied and fast-paced, offering immense opportunities for professional development.

Key Responsibilities:

On-Site Assistance: Confidently assist large-scale events alongside the Event Manager, helping to coordinate staff and ensure the highest standards of service are delivered.

Setup Oversight: Oversee and manage large-scale setup days at venues, ensuring everything is prepared to the Ross and Ross standard before the event begins.

On-Site Management: Oversee and manage small-scale events such as intimate dinner parties and family gatherings.

Operational Logistics: Oversee the packing and unpacking of all equipment to ensure efficiency and readiness for operations at remote event locations.

Office Administration: Key point of contact in the lead-up to events, checking paperwork, timelines, and table plans are accurate and complete. Manage post-event communications, including liaising on damage deposits and record-keeping of events.

What We Offer:

Oxford Living Wage

Flexi-time contract based on a 35-hour average week, allowing for a healthy work-life balance across the annualised hours.

Full holiday allowance including bank holidays.

Mileage expenses paid towards travel to and from venues.

The opportunity to work with an award-winning, passionate team at a growing company.

Extensive training and career development opportunities in the events industry.

The Ideal Candidate:

Is exceptionally organised with a keen eye for detail.

Has excellent communication and interpersonal skills, with the confidence to liaise with clients, vendors, and team members.

Is a proactive problem-solver who can think on their feet in a fast-paced environment.

Has a full, clean UK driving licence and their own transport (mileage expenses paid).

Is willing to work flexibly, including weekends and evenings, as required by the event schedule. Has a broad range of IT skills including shared Outlook inboxes and calendars and have the necessary organisational skills to maintain the highest standards of record-keeping.

Previous experience in events, hospitality, or a customer-facing role is highly desirable, but a positive, can-do attitude and willingness to learn are most important as full training will be given.

How to Apply:

If you are passionate about creating unforgettable events and are looking to take the next step in your career with a supportive and industry-leading company, we would love to hear from you.

Please send your CV and a covering letter to team@rossandrossevents.co.uk

Closing Date: 28th January 2026

Ross and Ross is an equal opportunities employer

Job Types: Full-time, Permanent

Pay: From 25,500.00 per year

Benefits:

Casual dress Company events Flexitime On-site parking
Experience:

Administrative: 2 years (preferred)
Work Location: In person