Job Description

Job Overview

We are seeking a motivated Junior Financial Administrator to join our finance team. This entry-level role offers an excellent opportunity for individuals looking to develop their skills within a dynamic organisation. The successful candidate will assist with financial processes, support senior staff, and contribute to the smooth operation of our financial department. A keen eye for detail, organisational skills, and a proactive attitude are essential for this position.

About SK Chase

SK Chase pioneered digital gift voucher technology over 20 years ago & continues to transform luxury hotels gift voucher performance with our software & service. We pride ourselves on providing outstanding service to our 600+ clients based in the UK and overseas.

About the Role

Reporting directly into the Senior Finance Administrator, this person will make up a small team within the business and will be responsible for carrying out the day-to-day finance processing, which relates to a range of duties such as payment reconciliation, invoice creation, payment of supplier invoices, fraud checks and a host of other duties.

The ideal candidate will provide support to the Finance function in a range of monthly processes working towards tight deadlines in a fast-paced environment.

The main responsibility is to support in the daily processing which then feeds into the monthly financial accounts which are shared with the wider business including senior management. Given the volume of clients that we now work with and high processing volume we require a meticulous candidate who will be able take time to process the required information, with a good eye for detail and spotting any errors. The role requires you to be a keen problem solver and to be creative in finding solutions to overcome any issues by exploring new ideas or ways of working.

As part of this role, you will be carrying out daily fraud checks on all purchases through our gift voucher platform ensuring that there has been no fraudulent activity to protect the business and our clients. This involves liaising with suspected fraudsters and updating our clients on any unusual activity requiring the need for excellent communication skills.

Given the nature of our business several software systems will be used including our own custom built gift voucher software application. The ideal candidate will pick up new software systems with ease.

We use Sage accounts therefore previous experience with this as an accounting software is highly desirable.

We are looking for someone with previous experience in a finance role with a natural interest in numbers / finance. An ability to prioritise your own workload and work under pressure to meet financial deadlines is essential. A key requirement to ensure accuracy and have a good attention to detail is also essential to ensure complete accuracy for the financials and pick up any errors before these are client facing.

You will be liaising with clients daily so communication skills and the ability to listen and fully understand our clients' requirements will be vital.

You will enjoy having a diverse range of tasks and working in a small friendly and efficient team - working closely with the senior finance administrator to report and check in on the business's financial performance.

We will provide comprehensive training so that you have in-depth product knowledge of our gift voucher software and the other systems we use so that you are able to support our customers and fellow team members with any finance queries and issues relating to the system.

The successful candidate will complete a successful probationary period of 6 months. Subject to successful completion of this probationary period the contract will run for another 6 months and there will be a possibility of further extension.

Please note that as part of interview there will be a portion of this which will look at testing prospective candidates' abilities for invoice processing and software system skills.

The types of tasks you can expect:

Start of the month Customer Finance Process including:
Purchase ledger - processing supplier invoices and reconciliation queries.

Preparing monthly sales reports for clients.

Processing client invoices, sales and payments and reconciliation of their accounts monthly.

Reconciliation of company credit cards.

Inbox management - responding to supplier and customer queries Answering internal team finance queries. Cash flow management Daily banking and setting up bank payments using online banking and Sage always ensuring upmost accuracy Daily fraud checks Credit control and debt collection General bookkeeping tasks using excel and Sage Assisting with monthly checks to ensure all financials are posted accurately and on time.

Systems used:

Sage50 Accounts or similar (experience highly desired) Bespoke Content Management Systems Salesforce (CRM System) Stripe (and similar payment gateways) Gmail and G Suite (google docs, google sheets) Microsoft Word & Excel Power BI

Location:

Office based (West-end Edinburgh) - Flexible, hybrid and remote working options available - role will be predominantly office based/in person training, during the training/probationary period.

Hours:

Part time - 30 hours (32.5 hours including lunches - 30 mins per day) - Monday-Friday - 9am 3.30pm or 10am -4.30pm.

Reporting to:

Senior Finance Administrator

Contract:

Fixed Term - 12 Months - 6-month probationary period.

Job Type: Part-time

Pay: 20,000.00 per year

Expected hours: 32.5 per week

Benefits:

Casual dress Company events Company pension Employee mentoring programme Flexitime Health & wellbeing programme Sick pay Work from home
Work Location: Hybrid remote in Edinburgh EH12 5AP