Job Description

Introduction

Have you worked or want to work within the construction industry? Are you fascinated by the intricate world of architectural facades? Gladious Ltd is a leading London based facade contractor, and we are growing fast! This has opened an exciting opportunity for an enthusiastic individual to join our dynamic team as a

Junior HR & Office Support.

Who we are

Leading specialist Gladious is mid-size facade contractor with offices in London and factories in Hertfordshire specialising manufacturing and installing glazing, security, cladding, and metalwork products to the construction industry.

Successful business We have been on the path of sustainable expansion over the last 3 years, growing our team by offering employment and professional development opportunities to many people like you.

Cutting-Edge Projects We have an iconic portfolio of projects that redefine London city skylines and push the boundaries of facade innovation.

Why Choose Us

Growth Orientated Our team is big enough to deliver multimillion projects yet also small enough to support, nurture and unlock the full potential of our staff in their chosen career ambitions

Dynamic Team Join a team of experts dedicated to excellence, where collaboration and forward thinking thrive.

Position Brief

We are seeking a motivated and detail-oriented Junior HR & Office Support to join our Head Office Operations team. This is an excellent opportunity for a recent graduate or someone early in their HR career to gain hands-on experience and grow within a supportive and dynamic environment. You will play a key role in supporting the day-to-day operations of the HR department, contributing to a positive employee experience and ensuring smooth HR processes.

The successful candidate will possess the following:

Key Responsibilities

HR Administration

Maintain and update employee records both digitally and physically. Prepare HR documents such as employment contracts, offer letters, and onboarding packs. Ensure all documentation complies with company policies and legal requirements. Assist in maintaining accurate absence and holiday records.

Recruitment Support

Post job adverts on various platforms and track applications. Set up online assessments to link to job adverts Schedule interviews and liaise with candidates and hiring managers. Assist in preparing interview materials and coordinating feedback. Support pre-employment checks including references and right-to-work documentation.

Onboarding & Offboarding

Coordinate onboarding activities including induction schedules and welcome communications. Ensure new starters are set up with necessary systems and equipment. Assist in exit interviews and offboarding documentation. Update HR systems (Smartsheet) to reflect employee status changes.

HR Systems & Data Management

Input and maintain employee data in BrightHR & our Smartsheet Planner; HR: Employee Hub. Keep track of active Grievances, Incidents and Disciplinary Plans Generate regular reports on HR metrics such as turnover, absence, and training. Ensure data accuracy and confidentiality in line with GDPR and company policy.

Employee Relations & Support

Act as a first point of contact for general HR queries. Provide guidance on basic HR policies and procedures. Escalate complex issues to senior HR staff as needed. Support employee engagement initiatives and feedback collection.

Training & Development

Assist in scheduling internal and external training sessions. Maintain training records and track completion rates. Help prepare training materials and coordinate logistics.

Compliance & Policy Support

Help ensure HR policies are up to date and accessible to staff. Support audits and compliance checks as required. Assist in implementing health and safety and equality policies.

Event Coordination

Support planning and execution of HR-related events such as wellness days, team-building activities, and recognition programs. Coordinate logistics including venue booking, catering, and communications.

Key Skills

Communication Skills

Clear and professional verbal and written communication Ability to interact effectively with employees at all levels Strong listening skills and the ability to handle sensitive conversations with discretion

Organisational & Time Management

Ability to manage multiple tasks and priorities efficiently Strong attention to detail in handling documentation and data Capable of meeting deadlines in a fast-paced environment

Administrative Proficiency

Skilled in maintaining accurate records and managing confidential information Experience (or willingness to learn) in using HR systems and databases Competence in preparing reports, letters, and other HR documentation

IT & Digital Literacy

Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Comfortable navigating digital platforms and HR software Ability to learn new systems and tools quickly

Interpersonal Skills

Friendly and approachable demeanour Ability to build rapport with colleagues and external contacts Team-oriented mindset with a collaborative approach to work

Problem-Solving & Initiative

Proactive in identifying issues and suggesting improvements Willingness to take ownership of tasks and follow through to completion Ability to adapt to changing priorities and work independently when needed

Confidentiality & Integrity

Strong understanding of the importance of confidentiality in HR Trustworthy and ethical approach to handling sensitive information

Learning & Development Orientation

Eagerness to learn and grow within the HR field Openness to feedback and continuous improvement Interest in staying updated on HR trends and best practices

Key Requirements

Transport

Ability to commute to the Factory & Project Sites as required to fulfil HR duties.

Educational Background

A degree (or working towards a degree) in Human Resources, Business Administration, Psychology, or a related field. CIPD Level 3 qualification or willingness to work towards it is desirable but not essential.

Experience

No prior HR experience required; however, any internship, voluntary work, or administrative experience in an office or HR setting is advantageous. Familiarity with basic office procedures and professional communication is beneficial.

Technical Proficiency

Competent in using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Comfortable with digital tools and willing to learn HR systems (BrightHR & Smartsheet) Basic understanding of data entry and document management.

Legal & Compliance

Right to work in the UK. Understanding of or willingness to learn about GDPR, employment law basics, and HR compliance.

Personal Attributes

Strong attention to detail and accuracy. Discreet and trustworthy with confidential information. Proactive, reliable, and eager to learn. Professional demeanour and positive attitude.

Availability & Flexibility

Able to commit to a part-time schedule of 18 hours a week Flexibility to adjust hours during peak HR periods (e.g., recruitment drives, onboarding seasons). Willingness to work in a hybrid or office-based environment depending on company policy.

Position offer

Part Time

Monday & Wednesday (8:00am - 5:00pm: 9 Hours each day) If other, flexible for the right candidate

Starting hourly rate

is 12.50/ hour Opportunity for professional development into Human Resources Manager within the business, including training programs and certifications, to enhance skills and knowledge in construction industry. Modern, culturally diverse, and friendly head office in Colindale, Nort-West London. Direct face-to-face in-work training Flexible Working/ Remote Work on Fridays Company pension scheme Great coffee and snacks in-house Casual Smart dress Paid On-site parking (Gladious Head Office) Free On-site Parking (Gladious Factory) Employee Assistance Program Paid Birthday Day off

Schedule:

Probationary Period of 6 months (8:00am - 5:00pm: 9 Hours x2 days) If other, flexible for the right candidate

Work authorisation:

United Kingdom (required)

Work Location:

Gladious Head Office - London Office Gladious Factory - Ware (As Required)

Expected start date:

ASAP - Flexible for the right candidate if notice is required.

Please note

- due to the number of applications we receive we are only able to contact those candidates that are successfully shortlisted for the position, upon completion of our questionnaire which will be sent out for your further action

Seize this opportunity to be a part of a dynamic team shaping the future of facade construction. Elevate your career with us and make your mark on the skyline!

We look forward to working with you!

Regards

Judy Phin

Operations Manager

Gladious Team

Job Type: Part-time

Pay: 12.50 per hour

Expected hours: 18 per week

Benefits:

Employee discount Health & wellbeing programme
Application question(s):

If required, can you commute to the Factory & Project Site Locations (Factory not accessible via public transport)?
Licence/Certification:

certification/ course in relation to this position? (required)
Work Location: In person