Job Description

Job description
This is a new exciting combined role.


The

Legal Administrator

is a key component of the Asylum Aid team, overseeing all of our administrative systems and processes, and providing vital administrative support to our legal casework staff.


The

Training Programme Coordinator

supports the delivery of Asylum Aid's two strategic partnerships that aim to help address the continuing fall in availability of immigration advice across England and Wales. The Compass Project and the Migrant Justice Greater London (MJGL) Partnership are designed to increase learning, collaboration and peer support opportunities between advice agencies and ultimately improve the provision of immigration advice to people seeking asylum, refugees, and other vulnerable people in the immigration system. This role provides key administrative support and coordination to ensure the effective delivery of both the Compass and MJGL training projects, working closely with Asylum Aid's Immigration Supervisors and Director of Legal Casework, as well as external consultants, including the Learning Partner, managers and advisers at partner organisations.


Compass is Asylum Aid's Advisor Development Programme of training, supervision and peer support for immigration advisers working in advice deserts across England and Wales. It is funded by the Justice Together Initiative. More information about the project can be found on our website here.


The Migrant Justice Greater London (MJGL) project is a partnership between Asylum Aid, Refugee Action and Praxis, designed to deliver legal training and supervision to frontline organisations across London. It is funded by the Greater London Authority.


Key responsibilities




Legal Administrator(approximately 4 days a week)


To manage incoming and outgoing legal post in line with Asylum Aid's procedures

To post, email or arrange the dispatch of legal correspondence to clients, the Home Office, court or tribunal, counsel etc

To receive and make telephone calls relating to casework activity, as well as covering the receptionist function in answering general incoming calls

To manage the legal enquiries email inbox, triaging emails as appropriate

To manage the team calendar and oversee key dates system

To schedule and book appointments for clients, including the booking of interpreters or other experts where necessary

To ensure all Legal Aid Agency monitoring information and other related information on cases such as disbursements and payment of invoices is recorded timely and accurately

To assist with the preparation of electronic documents for the Home Office, court or tribunal

To organise and maintain Asylum Aid's legal archive, case filing system, legal library, and other documents

To attend legal team meetings

To assist Asylum Aid's Billing Coordinator/caseworkers with preparation of files for billing where necessary

To assist with general office administration, including administering petty cash

To supervise the work of the Legal Administration Volunteer(s)

To assist the Director in the administration of the Refugee Legal Group (RLG), which is a Google based group hosted by Asylum Aid



Training Programme Coordinator (approximately 1 day a week)


To provide general administrative support for the Compass and MJGL programmes

To monitor project timelines, plans, and budgets

To organise in-person and remote training events, draft meeting agendas, take accurate minutes, coordinate travel for project participants, make and record project payments and provide logistical support for in-person events

To assist in the promotion of the projects, including assisting with drafting external communications and social media, outreach to identify potential partner organisations, and supporting the recruitment of project participants

To act as a central point of contact for multiple training projects, liaising with key stakeholders, including participant organisations, funders, the learning partner, and the clinical supervision provider

To support the Learning Partner in monitoring and learning from the two projects, including facilitating learning opportunities with the partners and other organisations.

How to apply




The first stage is to complete on our online application form on our website by

5pm on Wednesday 27 August 2025.

The website form will ask you to:




Upload a short covering letter. Please tell us why the position appeals to you, and how your

relevant skills and experience, including any voluntary experience and lived experience, matches the listed responsibilities and person specification. Please also state in your covering letter when you would be available to start the role.




Upload your current CV



Complete an online Equal Opportunities monitoring form - completion of this form will help us ensure that our recruitment procedures operate in such a way as to provide genuine equality of opportunity. The questions are entirely optional and this information will not be available to members of the selection panel.



Selection Process


We anticipate that we will invite candidates to an initial 15-minute online screening meeting on

Thursday 4th September or Friday 5th September

2025

, followed by shortlisted candidates attending in-person interview week commencing

8th September

2025

. We may also ask you to complete a short written task ahead of/on the day.




At Asylum Aid we want to be transparent about what kind of qualities we are looking for and build trust from the very beginning of your journey with us. The first step is your interview, and we mean 'your' interview so we will provide you with your interview questions ahead of the interview. This will allow you time to prepare, and ensure you have your best examples in mind.


We regret that we can only respond to applicants who make it to the interview stage.


We offer a guaranteed interview for refugees, stateless people and others with lived experience of forced migration, provided that they meet at least 50% of the essential criteria, where practical.


Eligibility


Please note that the successful candidate must have the right to work in the UK (as a small charity we do not have the capacity to sponsor work visas).


Successful candidates will also be subject to a basic DBS check. If appointed, you will also be required to give your consent to the charity to receive regular updates on your criminal records status throughout your employment and to disclose any relevant convictions incurred during your time with us.


Equal Opportunities




Our commitment to principles of equity, diversity and inclusion is an integral part of our approach to our clients, our volunteers and our staff, and we are an equal opportunities and Living Wage employer.


We are committed to attracting and recruiting diverse candidates because we are keen to make sure that our staff, trustees, volunteers and ambassadors reflect the communities we serve and the wider community we work in.


We genuinely welcome and encourage applications from candidates from range of backgrounds, especially people of colour, people with disabilities, people from low socio-economic backgrounds, refugees, stateless people and others with lived experience of forced migration or trauma who are under-represented in our organisation.


We recognise and value the role of lived experience in meeting the needs of our clients and acknowledge the under-representation of people with lived experience of forced migration and statelessness in the refugee and migration sectors. We value experience gained overseas as well as in the UK and you will receive full training to enable you to transfer your knowledge and skills to the UK context.