Job Description

Legal Administrator - Property Real Estate
Radlett
Salary dependent on experience
Our well-established client is looking for a Legal Administrator to provide a fully effective service to clients by progressing client files under the direction of the Conveyancer and to provide secretarial and administrative assistance to the Radlett Property team.
Key responsibilities:
Activities will be varied and will include, but are not limited to the following:
Client Service
Matter administration. This may include amongst other things preparing standard letters printing and downloading documents and emails and file organisation.
To provide a courteous and efficient service to clients.
To ensure that work sent to clients and related parties is correctly prepared in accordance with the firm's standards and precedents and the Solicitor's instructions.
To observe the code of practice in all areas as detailed in the Solicitors Code of Conduct and to observe fully the requirements of the Solicitors Accounts Rules.
To report complaints from clients or third parties to the Team Leader.
Helping to ensure that standards of matter conduct, file management, administration, and accounting are maintained at all times.
To be fully conversant with the firm's computer systems and follow IT instructions directly and through procedures tabs.
To work in a tidy organised manner by reducing unseemly clutter and ensure files are relocated in the cabinets provided.
Administrative
Assist Conveyancer/s with their sale, purchase and re-mortgage matters; to include:
Ordering documents from the HM Land Registry and requesting title papers from lenders where applicable.
Preparing sale contract papers.
Ordering searches on purchase matters.
Requesting funds from clients and their lenders
Assisting in the completion of matters
Preparing Stamp Duty Land Tax Returns and Land Registry applications.
Scheduling of Deeds
Answer the telephone or meet clients who call into the office without an appointment on behalf of the Conveyancer, answering queries and taking messages where appropriate and making appropriate file notes
Providing updates to and responding to enquiries from clients and agents, brokers, lenders and other parties' representatives.
Opening and closing client files in accordance with standard procedures including performing on-line money laundering checks
Manage outgoing post and emails as required.
Maintaining internal and client files to ensure they are up to date at all times.
Collate work received from the outsourcing company including arranging necessary enclosures so that it is ready to send out
Liaison with the Accounts Department as appropriate to ensure timely and accurate accounts administration, including receiving cheques, entering on file and passing to accounts
Input onto case management/PMS client and potential client contact details
Undertake administrative duties such as photocopying and printing
Administration associated with the archiving of files
Create and maintain a tidy and well organised office environment.
Work as part of a team, assisting with secretarial and telephone cover as required.
Skills and attributes:
Educated to degree level but not necessarily in Law
Experience of working within a Conveyancing Department of a Law Firm or relevant legal qualifications would be preferred
Administrative experience in a Law firm is desirable.
Adopts a client-centred focus at all times taking responsibility for the level of client service they provide and takes proactive steps to maximize and improve client relationships
Creative problem-solving ability
Good written and verbal communication skills
Fast and accurate keyboard skills - 50 wpm minimum
Good grasp of grammar and spelling
Computer Literacy in relevant software packages
Ability to multi-task, organise, prioritise and plan
Ability to work calmly under pressure and with a demanding workload
Confident with the ability to interface and develop relationships with a variety of people.
Organisation skills including the ability to prioritise work
Initiative
Ability to follow instructions given
Good time keeping
Professional appearance

Skills Required