Job Description

We offer an opportunity you simply won't find anywhere else. In less than four years, Mileway has grown into Europe's leader in last mile logistics real estate, with a 350-plus team across more than twenty offices in ten countries.

Are you proactive, driven and ready to shine in a fast-moving international team? We are looking for a highly organised, focused and experienced Legal Assistant with great attention to detail to join our team in Glasgow. In this role, you'll work within the UK In-House Leasing team and will have regular interaction with Asset Managers, Company Directors and external lawyers. Our current in-house leasing team comprises a team of four across the UK, as part the wider UK Property Management & Asset Management Operations team.


You will be responsible for administration in relation to the leasing of our commercial property portfolio in Scotland. This will include the drafting and management of important legal documentation. As one of the first contacts with our customers, we are looking for a friendly, helpful and highly professional individual to join our team. We value collaboration between departments and provide the opportunity to grow and develop at Mileway.

Working at Mileway

Mileway set out to be a different kind of real estate company from the beginning, setting things up the way we always wanted them, like our cloud-based IT infrastructure and our team's ability to flex across borders, combining the best of local knowledge with the pooled expertise of a pan-European business. We may be young, but with a portfolio stretching across Europe, an international go-getting team, and growth plans that match our ambition.


At Mileway, we believe company growth comes from supporting the growth of our combined capabilities. This is why we have our own inhouse learning & development program, where personal, professional and business development go hand in hand - helping you carve out your own bespoke career path.


We know that the way people work has changed over the last few years. So while your base will be the Glasgow office in Scotland, we will give you flexibility to work some of the week from home. We'll also equip you with a state-of-the-art technology package that helps you keep in touch, wherever you are. That doesn't mean we need you 24/7. We expect you'll work hard and also that you'll need some downtime. Respect for your personal life is key to keeping our team happy and our batteries charged.

What you'll do

Draft a range of legal documentation using standard templates, including but not limited to, Notices and Rent Review Memoranda. Process legal documents for completion using qualifying electronic signatures within DocuSign. Prepare completion summary for inclusion in our property management system, Yardi Voyager. Track and record vital lease dates and information within our core systems.
Collaborate with our other Team Assistants, Asset Managers, Office Managers, Legal & Compliance team, and external lawyers for best working practice.

What you'll bring

Your experience in drafting legal documentation within Scots Law is preferred but we will offer training if the right candidate is found without this experience. Your knowledge or experience in legal, secretarial, lease administration, property management, or other related disciplines is essential. Your technology skills. Strong preference for experience with Yardi Voyager, Salesforce and / or DocuSign, but not essential. You're also competent with MS Office (Outlook, Excel, Word and PowerPoint). Your strong analytical and organisational skills. You're well organised with the ability to manage and prioritise many simultaneous tasks, without compromising your excellent quality standard and attention to detail. Your great team energy. You're a hands-on self-starter who works confidently and independently, and you also collaborate well with others.
Your proactive attitude, openness to learn new systems and processes and ability to interact with stakeholders at all levels.

Our vision is to be the number one gateway to urban communities. To get there, we live our values: Drive, Trust, Grow, Together.