Job Description

Position Type: Full-time / Part-time / Permanent


Aberdein Considine are looking for a Legal Assistant to provide administrative support to our Private Client department based within our Glasgow office. The successful individual must be able to provide a high level of service to maximise business opportunities.

Key Responsibilities

Answering telephone calls, taking messages, setting up appointments and managing team diaries Opening money laundering and legal files Coordinating and managing work to support Solicitors and Paralegals Secretarial support to fee earners: mainly typing of dictation, fee notes, client correspondence Entering precise data quickly and correctly Office administration duties: filing and scanning Mail duties: Organising all mail for signature, collection and allocation of mail to appointed staff within the department, ensuring all mail leaves the department on the day scheduled Assisting with the receipt of new instructions / referrals Using various computer systems to create/update and maintain client records accurately Dealing with basic client queries and taking messages where appropriate Preparing fee notes Registering Powers of Attorney Completion of forms Lodging & uplifting of wills and documents Debt Management

Qualifications

Highers or equivalent in English and Mathematics

Skills and Experience

Pleasant telephone manner and efficiency in relaying and taking messages Computer literate and familiar with MS office packages Previous office experience

Aptitudes

Ability to multitask, prioritise workload, great attention to detail and excellent organisational skills Portray a professional manner at all times Positive and proactive manner Flexibility and the willingness to learn Ability to work as part of a team * Approachable manner and calm under pressure