Job Description

Overview

My client is a leading law firm with offices across East and West Sussex. An excellent opportunity has arisen for a Legal Assistant to join its busy Residential Property team.

Job Purpose

To provide comprehensive secretarial and administrative support to the Residential Property Fee-Earner/s to assist in the provision of an efficient, personal and professional service at all times.

Main Tasks and Responsibilities

Document and Correspondence Preparation.

Audio Digital Dictation and Typing.

File Administration including maintenance of accurate client admin files both on SOS and hardcopy records (including file opening with correct level of risk identified and file closing procedures.)

Diary management and arranging appointments.

Handling a variety of property-related tasks, such as submitting search requests, ordering documents, and processing applications for transfers and mortgages through the Land Registry.

Administrative assistance with a range of forms including accessing HRMC website to complete stamp duty land tax forms, AP1s and lender exchange functions.

Liaising with clients, solicitors, Estate Agents/ Mortgage lenders (with direction.)

Assistance with new client enquiries and handling correspondence directing accordingly to the fee earner (N.B client assistance not to include Thirdfort.)

Issuing letters of engagement/ client care letters (Within 2 days.)

Sales Contract Drafting.

Post Exchange Formalities.

Day of Completion and Post-Completion Matters including SDLT returns.

Person specification

Previous experience as a Legal Secretary/ Assistant (ideally some property.)

High level of attention to detail.

IT literate - Microsoft Word/ Excel/ Outlook/ Digital Dictation/ Case Management Systems.

Strong organisational and time management skills.

Fast, accurate typing ability using digital dictation and audio systems.

Knowledge of Land Registry procedures.

Excellent communication skills and team player.

Proactive, professional and friendly demeanour.

Job Type: Full-time

Pay: 24,500.00-28,000.00 per year

Work Location: In person