Job Description

Are you ready to thrive in a dynamic and welcoming workplace culture? Our boutique US immigration law firm is entering a time of growth and we're seeking a dedicated Legal Assistant to join us on our exciting journey.

About Us

At our firm, we specialise in delivering top-tier, personalised US immigration services to a diverse clientele including businesses, tech innovators, entertainers, entrepreneurs, and high-net-worth individuals. At our firm, we prioritise creating an inclusive work environment where each team member's input is valued. We're currently undergoing a period of exciting change, and we believe that every employee has a vital role to play in shaping our future direction. We value input from all team members as we navigate this transformational phase, fostering an environment where innovative ideas are encouraged, and collaboration is key. We are dedicated to supporting the personal and professional development of our staff, offering ample opportunities for growth and advancement.

What You'll Do

As a

Legal Assistant

you will be responsible for a variety of tasks essential to supporting our clients through visa processing. Key responsibilities include:

Performing various administrative duties, such as setting up new clients/matters, drafting communicating with clients, drafting and responding to correspondence, and managing filing tasks.

Effectively utilising the legal practice management software accurately and efficiently for document management, time logging, and other administrative tasks.

Assist in preparing visa applications, drafting advice and support letters to clients and US consular posts.

Collaborate with clients and attorneys to gather required documentation for visa applications. Schedule visa interview appointments at US consulates or embassies in the individual's home country. Provide support in reviewing and organising additional documentation as required for visa applications. Assist in preparing adjustment of status applications for individuals eligible to adjust status to lawful permanent residents. Collaborate with clients and attorneys to compile necessary forms and supporting documents for adjustment of status applications. Maintain communication with USCIS regarding the status of adjustment of status applications and any requests for additional information. Ensure timely submission of adjustment of status applications and adherence to filing deadlines. Coordinate consular processing procedures for individuals outside the United States whose petitions were approved through consular processing. Schedule and organise interview appointments at US consulates or embassies for consular processing applicants. Prepare individuals for consular interviews and provide guidance on required documentation and interview procedures. Facilitate communication between clients, attorneys, and consular officers during the consular processing phase. Assist in tracking and monitoring the progress of visa issuance for approved petitions. Ensure timely receipt and distribution of visas or approval notices (Form I-797) to clients. Coordinate with clients and attorneys to arrange for the delivery of visas or approval notices to individuals outside the United States. Reviewing and monitoring changes in legislation, regulations, guidance, and practice related to US immigration law.

Desired Skills and Experience:

The ideal candidate will possess excellent communication and organizational skills, meticulous attention to detail, and the ability to work efficiently in a fast-paced environment. In addition, you will have:

At least 12 months' experience in a fast-paced administrative and client-facing environment, including regular client interaction via email. Exceptional attention to detail, with the ability to ensure accuracy and consistency in all documentation and client communications. Strong organisational skills, with the capability to effectively manage and analyse material, including supporting documents provided by clients, files transferred from other firms, and correspondence and documentation from various government entities. Excellent written and verbal communication skills, with the ability to correspond with clients via email to gather necessary information for their cases, engage with individuals effectively, and draft and respond to correspondence professionally. Exceptional time management skills and the capability to prioritise tasks efficiently in a fast-paced environment, ensuring timely and accurate completion of assignments. Strong computer literacy, including proficiency in Microsoft Word, Excel, and other core applications, with the ability to quickly learn and adapt to legal practice management software for document management, time logging, and related administrative tasks.

Why Join Us:

At Samartin & Friends, we believe that our people are our greatest asset, and we are committed to supporting their well-being--both inside and outside of work. We strive to provide a comprehensive benefits package that promotes health, financial security, and work-life balance.

Employee Benefits Include:

Private Healthcare through BUPA, including 24/7 Digital GP access. Employee Assistance Program (EAP) offering mental health support, financial and legal advice, employee discounts, and wellbeing hub. Free Annual Eye Tests plus vouchers toward prescription glasses. Life Insurance covering 3x annual salary. Income Protection providing 75% of annual salary for up to 2 years. 33 Days of Leave - 25 days of annual leave (including 3 days to be taken during the Christmas shutdown) plus 8 bank holidays.
At our firm, you'll have the opportunity to make a meaningful impact and contribute to our ongoing success story. As we continue to grow, you'll grow with us, enjoying ample opportunities for personal development in a supportive environment where your skills and ideas are valued. By joining our team, you will be part of a culture that values excellence and actively supports outstanding performance. Your role will genuinely impact our firm's future, and together, we will achieve extraordinary things. Join us today and be part of something exceptional!

Job Type: Full-time

Pay: 25,000.00-28,000.00 per year

Benefits:

Company events Health & wellbeing programme Life insurance Private medical insurance Sick pay Work from home
Experience:

Administrative: 1 year (required) Client facing: 1 year (required)
Work authorisation:

United Kingdom (required)
Work Location: Hybrid remote in London EC3M