Job Description

Job Overview

We are looking for a new Legal Assistant to support our client, a leading Law Firm in their busy Private Crime Department. This role will be supporting the whole team with administrative duties and the day to day running of legal cases.

The role will ideally be based in our Oxford office with the expectation that you will attend the office on a hybrid basis. But we will consider applications from candidates based in any of our other areas.

We are looking for someone either on a full-time basis or part time on a minimum of 25 hours per week. The part time working pattern can be flexible but the successful candidate must be able to work on Fridays as this is our busiest day.

Roles and Responsibilities

Assist with booking appointments and conferences for fee earners. Assist with diary management for the team. Arrange payment links online or process card payments over the phone. Manage all new incoming enquiries for the team to ensure all calls and emails are returned. Open and maintain new files on the internal case management system in line with internal procedures. Ensure conflict checks are completed on every new file and when new documents are received. Liaise with new and existing clients, either to inform them of our services, or update them regarding their case. Producing, amending and sending standard letters to clients and other parties. Undertaking dictation - typing letters/correspondence to clients Overflow assistance/holiday cover for other admin members of the Private Crime team. Chasing enquiries, outstanding payments, or external parties including the Court and Crown. Preparing files for Defence Costs Orders and arranging DCO refunds to clients. Accurately time record for all work carried out on the case management system where necessary. Closing files upon conclusion of a case, ensuring files have met all requirements necessary prior to closure. Ensuring standards of files are met in accordance with the Office Manual and Lexcel standards. Processing monthly WIP report in line with internal procedures. Any other duties as directed by their line manager, fee earners a member of the management team

Person Specification

Experience in secretarial/administrative role (preferably in criminal law proceedings is desirable). Previous experience of using digital dictation equipment. Good communicator in both written and spoken English. Proficient in using Microsoft Office packages. Ability to learn and efficiently use practice and case management software. Good understanding of client care requirements. Must be proactive in seeking to assist fee earners and apply a consistent attention to detail. Excellent time management and organisation skills. A flexible approach and willingness to help out, with a "can do" attitude. Good teamwork ethics;
If you are passionate about the legal field and eager to contribute your skills in a supportive environment, we encourage you to apply for this exciting opportunity.

Job Types: Full-time, Part-time, Permanent

Pay: 23,500.00-25,000.00 per year

Expected hours: No less than 25 per week

Benefits:

Additional leave Company pension Cycle to work scheme Flexitime Health & wellbeing programme Private medical insurance Referral programme Work from home
Work Location: Hybrid remote in Oxford OX2 0DP