Job Description

Please visit our website to complete an online application: https://mfmac.earcu.com/jobs/vacancy/legal-document-specialist--0228-edinburgh-or-glasgow/227/description/

At Morton Fraser MacRoberts we are a new style of law firm, independent by choice and a place where we make our own decisions and our people can have their own say. Our culture empowers all of our people to be the best they can be.

You'll get responsibility early on and the support to make great things happen. And because we understand that hard work comes from people who are empowered to be at their best more of the time, we offer an agile working environment.

We are charting our way to become the best in our field, so if you share our ambition, come chart your best course with us.

Summary of Role

To provide the firm's fee earners with a professional, accurate and timely document production service, working as part of a team and meeting the service level agreement.

Key Tasks

Manage a busy workload, meeting the service level agreement, and communicating with fee earners to clarify requirements and updates on progress with their work. Provide a transcription service, through the use of digital dictation or copy typing. Create, edit and format non-complex documents such as general correspondence, forms and court documents; using Morton Fraser MacRoberts' in-house tools within MS Word to comply with the firm's house style and in line with the firm's systems and procedures, where appropriate. Use MS Word 'out of the box' to edit and format non-complex, non-Morton Fraser MacRoberts documents, including troubleshooting problems with headers, footers, page numbering and section breaks for your own documents and, if necessary, those of your peers. Type up matter emails from hard copy or electronic dictation and pass to the fee earner for checking and sending. Use pdfDocs to create Lists of Authority, redact information, password protect, hyperlink documents, etc. Save documents and emails to our case management system or network, as required. Format, print and input data in to basic spreadsheets in MS Excel. Proof read and quality check your own work and, if required, that of your peers. Supporting and helping other team members by sharing knowledge and being proactive in making suggestions for improvement to the production of legal documents. Be an ambassador for the legal document team and educate the firm to use the legal document team.

Qualifications and Experience

You will have experience of copy typing and typing documents from digital dictation, preferably in a professional services environment. You can follow instructions and work using your own initiative. You are a fast and accurate typist (50wpm+); with in-depth knowledge of Microsoft Office, case manager and office practice.

Person Specification

You have excellent communication skills, you are articulate, you communicate clearly, concisely and without any jargon. You enjoy working within a team and autonomously on your own initiative. You are personable and good at building and developing client relationships. You are confident and you have a strong belief in yourself and your own ability. You are committed to providing a good client experience and willing to put in extra time and effort when required.
Candidates with a disability who meet the minimum criteria for the role will be guaranteed an interview.

Here at Morton Fraser MacRoberts we believe in a positive work life balance and in an inclusive and friendly working environment.

We offer a generous benefits package including:

Profit Related Pay Pension Scheme Private Medical Insurance for all employees (BUPA) Holidays starting at 25 days plus 9 public holidays (plus birthday off) Tax Efficient Car Lease Scheme Cycle to Work Scheme Life Assurance Income Protection Access to Comprehensive Wellbeing resources Retail Discounts
We operate our business on an agile basis reflecting the needs of our clients and our people to deliver outstanding client service. We will agree a suitable office/homeworking arrangement with all candidates.

As signatories of the Armed Forces Covenant, we recognise the value that serving personnel, reservists, veterans and military families bring to our business. Please ensure you include any military skills and qualifications you hold when applying for a vacancy with us to ensure they are recognised during our recruitment and selection process.

Job Types: Full-time, Permanent

Pay: 24,000.00-26,000.00 per year

Benefits:

Company events Company pension Cycle to work scheme Life insurance Private medical insurance Sick pay
Work Location: Hybrid remote in Edinburgh EH3