Job Description

Anderson Knight are delighted to be recruiting for a Personal Assistant (PA) to support a busy team in a Glasgow law firm.
Key Responsibilities:

• Produce and format correspondence, reports, presentations, and other documents accurately using standard office software (e.g. Word, Excel, PowerPoint, PDF tools)
• Transcribe digital dictation and assist with the preparation and editing of complex or lengthy documents
• Open and close client files in line with firm procedures, including coordinating with compliance and finance teams as needed
• Manage diaries, coordinate meetings, book rooms, and arrange catering or technical support as required
• Monitor and manage email accounts, including those of absent team members, ensuring timely responses and filing
• Take minutes at team meetings and assist in following up on agreed actions
• Support billing processes by preparing invoices, tracking payments, and updating client fee portals
• Handle general administrative tasks such as filing, scanning, photocopying, and managing correspondence
• Liaise with clients and contacts in a professional manner, redirecting queries where appropriate
• Arrange travel and accommodation, prepare itineraries, and manage expense claims
• Maintain accurate contact records and assist with updating internal databases
• Support ad hoc tasks including event planning, training coordination, and team administration
• Collaborate with internal teams such as Finance, IT, Facilities, and Marketing to ensure seamless support
• Provide cover for other PAs and support teams across departments when required

Essential:

• Proven experience in a PA, executive assistant, or administrative support role
• Excellent organisational skills and attention to detail
• Ability to prioritise tasks and manage competing deadlines
• Strong communication and interpersonal skills
• Proficient in Microsoft Office and other standard business software

Desirable:

• Experience working in a legal, professional services, or corporate environment

Submit your CV to be considered for this opportunity!

Skills Required