Job Description

What can you expect?
This role sits in our Real Estate team, which encompasses real estate transactional, real estate planning / environment, real estate finance, real estate litigation and real estate construction. The team advise on every stage of the life cycle of your property, with areas of expertise including construction, development, energy and infrastructure, hotel and leisure, investment, landlord and tenant matters, planning, environment and compulsory purchase, property litigation, real estate finance and real estate tax.
This role is based within our London office.
Responsibilities

• Diary management responsibilities including making appointments, organising meetings, and ensuring the smooth running of such meetings including ordering refreshments etc. as appropriate.
• File management responsibilities. Opening and closing files including ensuring electronic filing systems are maintained accurately and up to date. Undertake e-mail management (manage inbox and file e-mails), ensuring that urgent emails are promptly picked up by fee earners, or forwarded to another fee earner in their absence.
• Proactive client liaison including take messages, pass on information and deal with simple queries.
• Work collaboratively with other secretarial support to provide a responsive and professional secretarial support service to fee earners and clients including supporting additional fee earners during PA holidays and sickness.
• Management and co-ordination of the Partners' billing and financial requirements including producing WIP and aged debt reports.
• Audio and copy typing of legal documentation and correspondence to a high standard.
• Manage the production of all documents (even those not typed personally) from initiation to delivery back to the relevant fee earner, involving Document Specialists as required.
• Organising conference calls on behalf of the fee earners in a timely fashion.
• Prepare client registration documents, engagement/assignment letters, conflicts checks, money laundering and audit Letters, with direction from partner/fee earner.
• Maintain CRM by updating InterAction and maintaining fee earner contact list.
• Support Marketing and Business Development administration e.g. prepare alerters, presentations, contact sheets etc; organising events, booking venues, managing invite lists and co-ordinating event logistics
• Co-ordinating travel and producing travel packs if requested.
• Ordering searches and managing their delivery using TM Group and Land Registry Portal
• Creating deed packet schedules and maintaining existing deed packets/schedules.
• Updating client databases with completed documents and also updating internal iManage Share database folders.
• Preparing payment forms for completion/exchange transfers and receipting incoming payments
• Any additional ad hoc tasks as required.
• Generally - must be flexible and willing to work outside of office hours where client transactions require that.

Experience and Knowledge

• Experienced Legal Secretary/PA within a real estate department is essential for this role.
• Must possess excellent diary management, organisation, and prioritisation skills.
• Must be able to communicate effectively and build good relationships with clients and staff within the firm.
• Must work well as part of a team.
• Must be a competent, fast, and accurate typist.
• Must be competent at producing legal documents to a high standard.
• Professional telephone manner and the ability to accurately record and pass on messages.
• Sound technical skills in the following areas:
• Microsoft Office IT skills - Word, Excel, PowerPoint, Outlook (Fieldfisher uses Microsoft 365).
• Proven document or case management skills (Fieldfisher use iManage Work).
• Proven experience of using a legal computerised finance system (Fieldfisher use Evergreen).
• Proven experience of using a Client Relationship Management system (Fieldfisher use InterAction).
• Minimum typing speed of 65 wpm with a good level of accuracy

Who are we looking for?

• We don't have a type. We believe our differences are our strengths; varied cultures, approaches and experiences can only benefit us.

What do we offer?

• You can be yourself: It takes everyone to make us who we are. We're a culture of diverse perspectives, with each of us making unique contributions that make us better together.
• In the office or WFH?: We think the best balance is more time in the office than at home, so we operate a 60:40 rule.
• Beyond salary: We offer plenty of benefits; private medical insurance, health cash plan, dental insurance, life assurance, critical illness insurance, matched pension contributions up to 7%, holiday trading, plus many more. Visit:

. * Come for the WOW views: Riverbank House is in the City, just next to London Bridge with stunning views of The Shard and Tower Bridge. It's a short walk from Monument/Bank.

• Nurturing your talent: Take a 'build a career' approach to your training. You'll be on a pathway but free to wander if you see something you'd like to study more closely.
• Funnel your interests: You have a life outside work, and we can help it to flourish. Join clubs, affinity networks, inclusive events, and pro bono/charity initiatives.

Inclusion is not exclusive:
If all our differences are highlighted, no one stands out for being different. At Fieldfisher, all our rich diversity is celebrated.
We will provide the equipment to allow you to shine at the interview and beyond. Just let us know what you need.
For accessibility information on our London office, visit:
What to do next:

• Click 'Apply Now', complete an online application and upload a CV.
• Successful applications will be invited to a 20-30-minute introductory call with a recruiter.
• Every role recruits differently. But we'll always let you know what to expect from the process, so you get no surprises.
• For hybrid opportunities, you'll be invited to visit our offices for a face-to-face meeting.
• We try to make sure the process takes around 2-3 weeks only, but we can't always promise that. We will work around everyone's availability. You can contact us at

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We recruit on a rolling basis. Your application may be reviewed before the application deadline. We accept applications until we have filled the role.
Fieldfisher is a European law firm with market-leading practices in many of the world's most dynamic sectors. We are an exciting, forward-thinking organisation with a particular focus on technology, financial services, energy & natural resources, and life sciences.
We are a law firm built around people with all their diversity and we strike a healthy balance between legal excellence and a down-to-earth practical approach to our clients' needs. We believe The Future is Human, so we choose a collaborative approach with an intense focus on the end-user and consider carefully how to shape our services to add the most value to our clients.

Skills Required