Job Description

What can you expect?

Fieldfisher\'s Regulatory Department supports businesses across a wide range of sectors, including food and beverage, healthcare, life sciences, transportation, and financial services, offering day-to-day commercial guidance as well as strategic risk management advice and specialist investigation and litigation support. An opportunity has arisen within the team on a permanent basis to support 2 Partners, a Director along with 3 fee earners.

Responsibilities

• Diary management responsibilities including making appointments, organising meetings, arranging video conference, and ensuring the smooth running of such meetings including ordering refreshments / IT requirements etc. as appropriate.
• Proactive client liaison including taking messages, passing on information and dealing with queries.
• Pro-actively delegate work to the relevant secretarial resource e.g. Document Production team, Practice Administration, Print Room and Concierge to ensure that PA time is maximised.
• Manage the production of all documents (even those not typed personally) from initiation to delivery back to the relevant fee earner, involving Document Specialists as required and taking ownership.
• Collating and delegating to Practice Admin expenses, invoices and payments received, ensuring that the correct charge codes are used and follow up action taken where appropriate.
• Organising transport, accommodation via Concierge and preparing related documentation for UK and international travel as required.
• Various large admin jobs such as producing bundles with BundleDocs and uploading/downloading from sharing sites i.e. iManage Share.
• Assisting with workload of team members within practice group and across the firm as required.

Proactive billing and credit control:

• Management and co-ordination of the Partners\xe2\x80\x99 billing and financial requirements which includes: -
• Check Evergreen to ensure that partners / fee earners time recording is up to date \xe2\x80\x93 remind where necessary and remind Partners / senior associates of final billing day for the month end.
• Liaise with Billing for Partner WIP reports - run WIP reports, distribute to Partners and chase Partners for client matters numbers for printing billing guides and draft invoices.
• Check with Partners/senior associates to ensure that all matters they want to invoice have been billed.
• Build an understanding of each client\'s different billing requirements to ensure that invoices are not rejected.
• Prepare specific draft billing narratives where required.
• Submit invoices on behalf of Partners and respond to clients on billing issues.
• Build relationships with Client PAs/accounts departments to ensure that billing issues are resolved quickly.
• Run residual balance reports using Power BI and liaise with Partner and fee-earners accordingly.
• Requesting purchase order numbers

Opening new clients:

• Prepare client registration documents, engagement/assignment letters, conflict checks, money laundering and audit letters, with direction from partner/fee earner.
• Liaise directly with clients to obtain AML documentation for onboarding purposes.
• Liaising with Practice Admin to open the client/matters.

Marketing and Business Development

• Maintain CRM by updating InterAction, maintaining fee earner contact list and the recording of activities for BD purposes.
• Support Marketing and Business Development administration e.g. prepare alerts, event invites, presentations, and uploading content to the firm website.
• Any additional ad hoc tasks as required.

Experience and Knowledge

• Must be a competent, fast, and accurate typist.
• Must possess excellent diary management, organisation, and prioritisation skills.
• Must be able to communicate effectively and build good relationships with clients and staff within the firm.
• Must have excellent attention to detail and proof-reading skills.
• Professional telephone manner and the ability to accurately record and pass on messages.
• Must work well as part of a team but also can work on own initiative.
• Sound technical skills in the following areas: Microsoft Office IT skills \xe2\x80\x93 Word, Excel, PowerPoint, Publisher, Outlook (Fieldfisher uses Microsoft 2010).
• Proven document or case management skills (Fieldfisher use iManage Work).
• Proven experience of using a legal computerised finance system (Fieldfisher use Evergreen).
• Proven experience of using a Client Relationship Management system (Fieldfisher use InterAction).

Inclusiveness and Diversity

At Fieldfisher, led by the social model of disability, we are working towards removing accessibility barriers and maximising disability and neurodiversity inclusion in our recruitment processes.

Should you have any accessibility requirements, please contact a member of Fieldfisher\'s Recruitment Team who will work with you to implement suitable adjustments at any stage of the recruitment process. All conversations are treated in the strictest of confidence and we would appreciate your feedback to ensure we can provide an accessible and enjoyable recruitment process.

For accessibility information on our Manchester offices, please visit our website: https://www.fieldfisher.com/en/locations/united-kingdom/contact-us/offices/accessing-fieldfisher-manchester

What can we offer you?

Our people are at the core of what we do. Fieldfisher\'s benefits package is designed to enable all colleagues to thrive in an inclusive and supportive environment. These benefits range from private health insurance, life assurance & income protection, flexi-gym discounts, season ticket loans, bike-to-work loans and much more.

Fieldfisher Manchester is based in one of the city\'s most vibrant destinations. We are based in the ultra-modern No.1 Spinningfields, a thriving hub for work, rest and recreation surrounded by restaurants and caf\xc3\xa9s. We are based on the 17th floor, so if you\'re inspired by fantastic skyline views and a bright, contemporary workspace then we will not disappoint. Offering excellent commuter links with easy access to railway, Metrolink and bus services, open plan workspaces that encourages a sense of camaraderie, hybrid working and hot-desking, bike storage, shower facilities and much more.

We have diverse teams made up of our Partners, Lawyers and Business Services Professionals, collaborating to provide outstanding service to our clients, working across our many different sectors and practice areas.

We understand the importance of collaboration outside of work with lots of different clubs and networks for our people to get involved in, including quiz nights, book club, choir, firm-funded yoga, fitness challenges, football teams, and inclusive events with our nominated charity partners. If you would like to know more, chat with our recruitment team or visit our social media channels to see for yourself!

Culture & personal development

We\xe2\x80\x99re a firm with real entrepreneurial drive and we don\xe2\x80\x99t believe in squashing people\xe2\x80\x99s individuality. We want you to use your unique talents and experiences to help the firm grow. You can only do that by being yourself. And working closely and collaboratively with people throughout the firm. That\xe2\x80\x99s why we foster a culture that encourages you to be yourself.

We\xe2\x80\x99ll give you bespoke support to develop your own career. Whether that\xe2\x80\x99s through allowing you to \xe2\x80\x9caccess all areas\xe2\x80\x9d across the firm, funding you through training for professional development qualifications, or making sure you have a structured career plan, we\xe2\x80\x99ll make sure your talents are being nurtured.

How to apply

Enter your email address on the job advert and press the \'apply now\' button to submit your CV and to start your application.

Please note that we recruit on a rolling basis, meaning that your application will most likely be reviewed before the application deadline. We will continue to accept applications until we have successfully filled the role.

Fieldfisher is a European law firm with market-leading practices in many of the world\'s most dynamic sectors. We are an exciting, forward-thinking organisation with a particular focus on technology, financial services, energy & natural resources, and life sciences.

We are a law firm built around people with all their diversity and we strike a healthy balance between legal excellence and a down-to-earth practical approach to our clients\' needs. We believe The Future is Human, so we choose a collaborative approach with an intense focus on the end-user and consider carefully how to shape our services to add the most value to our clients.

Fieldfisher