Job Description

We are recruiting a Legal Secretary to support in one of our local and independent regional law firm of choice, recognised for having a positive long-term impact upon its people, its clients, its business partners and its community.
When it comes to our people, the team is everything at this company, - an environment of sharing and collaboration, and a real sense of loyalty to each other and the firm. We are a company with over two hundred employees.
The hours are 9.00am t0 5pm and we operate a hybrid working.
Main duties will be:

• Ensure that dictation queues are checked regularly throughout the day, picking up tasks across departments in order of priority
• Liaise with our Office Assistants to delegate administrative tasks, tracking progress through to completion
• Deal promptly with any finance requests such as billing, TT's in/out and any other queries that may arise
• E-filing, hard copy filing and file maintenance
• Typing letters, emails and file notes as dictated by our fee earners
• Document production, amending and creating documents from our standard templates in line with our standards experienced with track changes and create comparison documents
• Preparing bundles
• Liaise with the PA team as and when required
• Support fee earners with file opening process
• Arrange or, where not appropriate, conduct photocopying, printing, or scanning so relevant documents are collated and distributed in a timely manner
• Liaise with other Secretaries to share tasks and discuss deadlines
• Manage queries, responding as appropriate and/or ensuring that all messages are communicated and responded to

The successful candidate will have the following skills:

• Excellent telephone manner and communication skills
• Exceptional organisational skills with an eye for detail
• Team orientated personality with the ability to work independently and with others
• Flexibility and dependability
• Ability to take the initiative and demonstrate proactivity
• Ability to remain calm under pressure and work to tight deadlines
• Conscientious, approachable and enthusiastic
• Have a positive approach to daily tasks
• Ability to embrace change and do so in a positive and energetic way
• Excellent telephone manner and communication skills
• Accurate typing speed of at least 60 words per minute

In return we will provide full training in all aspects of law, we provide a full range of benefits, including 25 days holidays, gym membership, life assurance, pension and hybrid working conditions.

Skills Required