Job Description

Commercial Property Legal Secretary

We are recruiting a Legal Secretary to provide direct support to our Commercial Property team in Bristol.

You will assist our specialist lawyers, supporting them to operate as efficiently as possible.

Our Commercial Property department advises on a wide range of matters, such as buying and selling business property, property financing, commercial leases and property development. The team also works closely with our Corporate and Commercial and Property Litigation teams.

The role - Secretarial and administrative

Typing. Using SOS Connect to manage current and archived matters, contacts and client data. Organising meetings and courses, and travel arrangements when necessary. Taking telephone messages and ensuring that post is dealt with and sent. Maintenance of file format and content in accordance with the Office Manual. Photocopying and scanning documents. Assisting with reception duties when required. Carrying out the various searches required as part of a normal property transaction. Supporting file audits. Carrying out AP1 and SDLT, and other filings, and submitting to the relevant authorities. Interacting with the Land Registry and assisting with requisitions.

Accounts procedures

Preparing bills. Managing monthly retainer accounts/bills. Preparing completion statements. Obtaining payment on account from clients. Preparing written requests for telegraphic transfers/BACS and liaising with Accounts. Liaising with clients and third parties, confirming account details. Requesting the transfer of money between the client and office accounts. Chasing money due when required. Arranging payment of third-party invoices.
Your work will be managed to ensure that it is prioritised accordingly and allocated fairly across the team.

About us

Barcan and Kirby is well known in the Bristol legal market both as a provider of excellent legal services for individuals and businesses, and as a progressive employer.

We are committed to developing and nurturing our people, and encouraging positive wellbeing and mental health is central to our culture. We encourage open communication and foster a culture where colleagues are supported in achieving a real work/life balance.

At Barcan and Kirby, we work hard to maintain a culture of kindness and friendliness, and welcome applications from individuals who fit with our values.

We like to think that we do things a bit differently from other law firms.

T

he ideal candidate

Previous secretarial experience. Experience of working closely with clients and to deadlines. Experience in using case management software. Ability to work calmly in a fast-paced environment. You must hold a GCSE (Grade 4 or above, or equivalent) in English and Maths Computer literacy is essential. Experience of working in a commercial services team, or a law firm/legal sector would be beneficial.
Location and working hours

Full-time (office hours are 9am - 5.15pm, Monday to Friday). Based at our Prince House office in central Bristol. Option to apply for hybrid working post-probation.

Belonging at Barcan and Kirby

We are committed to creating and maintaining a diverse and inclusive working environment. We want you to bring your true self to work and encourage applications from anyone who embodies our values, regardless of age, ethnicity, religion, disability status, race, gender identity, sexual orientation, neurodiversity or anything else that makes you, you.

If there is anything we can do to make things more comfortable for you as part of the application process, including making a reasonable adjustment, please let us know by emailing recruitment@barcankirby.co.uk.

Closing date for applications, and interview date:

Applications for this role close at 9am on

Monday 1st December,

with

interviews

being held on

Tuesday 9th December.

Job Type: Full-time

Pay: 23,751.00-35,000.00 per year

Work Location: In person