Job Description

Job Overview

We are looking for a Secretary/Administrator to support our client, a leading Law Firm at their busy Bristol or Cardiff Office. The role will be supporting Solicitors within the Mental Health/Court of Protection teams with their case preparations and assisting with administrative duties. This is a full-time permanent post.

There are many development opportunities and therefore this role may be suitable for someone who is looking to gain experience and develop long term into a fee earning role.

Responsibilities

Opening new files on the internal case management system. Diarising Court Orders on receipt. Undertaking any other follow up action on receipt of Court Orders as directed by fee earners. Listing & diarising Court hearings/tribunals for fee earners & ensuring instructed Counsel is booked for same. Saving evidence as it is served to the relevant file on the case management system. Arranging professional's meetings. Undertaking the preparation of Court bundles as per the fee earners index. Undertaking the preparation of billing bundles & liaising with the Costs Drafts Person throughout the billing process. Completing legal forms as instructed by fee earners. Submitting legal aid applications and monitoring legal aid certificate limitations. Photocopying or scanning documentation as required. Processing incoming mail (paper & Email), to include marrying up exhibits as detailed within correspondence. Accurately completing fee earners' dictation as efficiently as possible. Answering calls received through the telephone line and dealing with queries in a professional and confidential manner, ensuring all messages are passed on accurately to the relevant fee earner. Assist Team with any work overflow. Assist Practice manager with tasks as and when required. Any other duties as requested by any member of the management team.

Person Specification

Must have good organisational skills & an excellent attention to detail. Ideally have experience using digital dictation equipment. Must have confident and clear communication skills, both verbal and written. Must be computer literate with experience of using Microsoft Office packages. Must be able to multi-task & work well under pressure. Be proactive and able to work well without supervision
Job Type: Full-time

Pay: From 23,500.00 per year

Benefits:

Additional leave Company pension Cycle to work scheme Flexitime Health & wellbeing programme Private medical insurance Referral programme Work from home
Experience:

Legal firm: 1 year (preferred)
Work Location: Hybrid remote in Bristol BS2 8QF