Job Description

About Bates Solicitors

Bates Solicitors is a well-established, traditional high-street law firm with a proud history dating back to 1913. Together with our Board members, we employ around 60 dedicated professionals who share a commitment to delivering expert legal services with the same values of courtesy, professionalism, and community service that have defined us for over a century.

Our main areas of practice include

Residential Conveyancing, Private Client, Family Law, Commercial Property, Litigation, Employment, Commercial Matters, and Landlord & Tenant

.
We take pride in offering clients a

personal, high-quality service

, backed by extensive legal expertise and a friendly, approachable team.

About the Role

We are seeking a professional and highly organised

Conveyancing Legal Secretary

to join our Residential Property department. This role is ideal for someone with excellent administrative skills, strong attention to detail, and a genuine interest in supporting conveyancing solicitors in delivering an exceptional client experience.

You will play a key part in ensuring that all property transactions -- from initial instruction through to completion -- are managed smoothly, efficiently, and in line with the firm's long-standing commitment to quality and professionalism.

Key Responsibilities

Prepare, format, and proofread legal documents, including contracts, transfer deeds, and completion statements. Liaise professionally with clients, estate agents, mortgage lenders, and other solicitors. Open, maintain, and close client files in accordance with firm policies and compliance standards. Carry out Land Registry, local authority, and other property-related searches. Manage solicitors' diaries, schedule appointments, and assist with the coordination of exchanges and completions. Handle correspondence, telephone calls, and emails with professionalism and courtesy. Conduct client ID, AML, and KYC checks. Support billing, invoicing, and general file administration.

Skills & Experience Required

Previous experience as a Legal Secretary, ideally within a Residential Conveyancing department. Good understanding of the conveyancing process and related legal documentation. Excellent written and verbal communication skills. Strong attention to detail and organisational ability. Proficient in Microsoft Office and legal case management systems Ability to manage multiple priorities in a busy working environment. A professional, discreet, and client-focused approach, reflecting the traditional values of Bates Solicitors.

What We Offer

Competitive salary dependent on experience. 20 days annual leave plus bank holidays. Pension scheme Supportive, welcoming, and professional working environment. Opportunities for ongoing training and career development.
Job Types: Full-time, Permanent

Pay: 30,000.00 per year

Benefits:

Company pension
Work Location: In person