Job Description

Job title: Legal Secretary

Department: Family

Office: Hexham

Reporting to: Family Team/Practice Management Team

Job purpose:

To provide a high level of accurate, confidential secretarial and administrative support to solicitors and other professional staff, in an efficient and cost effective manner, within a departmental structure.

Main Duties:

Typing, preparing and collating correspondence and all other documents, amending and formatting documents quickly and accurately including from digital dictation. Use of case management systems. Photocopying, scanning and collating documents. Handle and manage telephone calls, visitors and enquiries promptly and professionally. Taking messages accurately and passing to appropriate person(s) as required. Helping maintain diary systems for the department, arranging and booking meetings and appointments. Handling expense claims for fee earners. Monthly billing. Maintain and organise filing systems and other information/reference systems including case management systems. Receiving and sorting incoming mail where required. Scheduling files for archiving and retrieval of files from storage. Organising travel arrangements and any other ad hoc duties as and when required. Working as part of a team to ensure that effective support is maintained. Ensuring compliance with quality standards and the firm's policies in general. Other support services from time to time including taking minutes of meetings and replying to correspondence on routine matters. Cover for other secretaries during periods of absence. Cover for reception when required. Monitoring your personal performance against agreed targets and objectives, highlighting areas of inefficiency and ineffectiveness, taking action where necessary to improve any deficiencies. Undertaking any other duties of a reasonable nature which may be requested from time to time including any relevant training. Conduct initial meetings with clients as appropriate. Photocopying, faxing and collating documents. Undertake other duties of a reasonable nature which may be requested from time to time, including any relevant training.
Job Type: Full-time

Pay: 12.21-13.89 per hour

Expected hours: 35 per week

Benefits:

Company pension Cycle to work scheme Health & wellbeing programme On-site parking Sick pay
Work Location: In person