Job Description

Job Title:

Legal Secretary/Receptionist

Location/Based:

Llanelli

Reports To:

Practice Solicitor

Staff Responsibility:

None

General Overview of the position:

This role is that of a secretary and receptionist in a local, busy Solicitor's practice. You will work closely with the practice solicitor to ensure the smooth day to day running of the office including the typing of legal documents and with responsibility for running the front reception desk.

Main duties and responsibilities to include, but not restricted to:

Audio typing letters and legal documents using Microsoft Office Word/Legal Document Forms package. Preparing and dispatching outgoing mail, including incoming/outgoing mail record. Front desk reception duties; greeting clients, taking messages, copying identity documents, taking and recording fees and ensuring reception area is kept clean, tidy and organised. Handling telephone calls; dealing with enquiries when appropriate, screening calls; entering calls in day book and passing calls through to practice solicitor Creating and managing client files and general filing duties Recording fees and disbursements against client accounts; Producing client invoices. Handling petty cash. Issuing client and office cheques. Payment of office invoices upon instruction of practice solicitor. Using Land Registry Portal to request and download Land Registry documents, lodge applications and carry out map searches. Daily monitoring of office e-mail account. Collation of month end book keeping files/data for accountant. General Office Administration - photocopying/scanning documents, maintaining office stationery stocks.

Other Duties

Other such reasonable duties within the general scope of the job title, at the practice solicitor's instructions.

Education

A good standard of education to include A-C grades in English Language or equivalent.

Skills/Knowledge

Microsoft Word - Intermediate Level - Ability create, amend, and produce a variety of documents and letters including formatting Microsoft Excel - Intermediate- Ability to create, and update spreadsheets including the use of basic formulars/search and filters is essential. Microsoft Outlook - Basic Level -create/reply/forward and organise emails. Typing including Audio Transcription - quick and accurate typing from digital audio transcription is essential. Ability to re-prioritise tasks/multi task Essential Good communication skills Essential

Experience

The successful candidate will be able to demonstrate that they are an experienced user of Microsoft Office. Candidates who can provide evidence that they have an aptitude for using software packages, including legal forms, will have a distinct advantage. Training can be provided but you will need to be a fast learner. We are looking for a candidate who can turn around a variety of tasks quickly and accurately. Candidates who have experience in Conveyancing, Wills and Probate work are encouraged to apply.

Hours of Work

Full time/Part time - possible job share for the right candidates.

Attributes

Professional and approachable when dealing with clients. You will be discreet and always maintain client confidentiality. You should be hard working, motivated and with a willingness to fit in with a small and friendly team, as well as being a confident communicator, with both a good telephone manner and organisational skills.

What we offer

An opportunity to work in a small, busy and friendly practice in Llanelli Town Centre. The opportunity to use the skills you already have or to gain new ones and improve your existing skills. Use of office car park during working hours.

Salary to be confirmed, dependant on knowledge, experience and hours of work.

Job Type: Part-time

Pay: Negotiable dependant on experience.

Benefits:

On-site parking
Experience:

Audio Typing: 2 years (required)
Work Location: In person

Job Type: Part-time

Pay: Up to 26,000.00 per year

Expected hours: No less than 21 per week

Benefits:

On-site parking
Experience:

Audio Typing: 2 years (required)
Work Location: In person