Job Description

Legal Secretary Real EstateFarnboroughSalary dependent on experienceElite Touch Group are excited to be working with their well-established client who have a full-time vacancy for a Legal Secretary to join their Real Estate team.The Opportunity:xc2xb7 Provide high-level secretarial and administrative support to fee earners within the Real Estate team, assisting with a range of commercial property transactions including acquisitions, disposals, leases, and property finance.xc2xb7 Monitor and manage incoming correspondence (email, post, phone calls), ensuring timely responses or escalation to fee earners as appropriate.xc2xb7 Prepare and amend a variety of legal documents such as agreements for lease, contracts, licences, deeds, and Land Registry forms, ensuring accuracy and formatting standards are met.xc2xb7 Open, maintain, and close client files in compliance with firm policies and regulatory requirements, including anti-money laundering checks and due diligence procedures.xc2xb7 Liaise with clients, local authorities, surveyors, agents, and other solicitors to coordinate property matters and ensure timely progression of transactions.xc2xb7 Maintain and update matter progress reports and spreadsheets to support fee earner visibility on transaction status.xc2xb7 Support with post-completion formalities including SDLT submissions, Land Registry applications, and registration tracking.xc2xb7 Manage diaries, schedule meetings, and monitor key dates and deadlines, ensuring effective time management for the team.xc2xb7 Organise travel arrangements, event bookings, and CPD-related registrations for fee earners as needed.xc2xb7 Produce bills and financial documentation, liaising with accounts to manage funds on account and disbursement queries.xc2xb7 Maintain up-to-date knowledge of Real Estate legal processes and departmental procedures to support the delivery of a responsive and efficient client service.xc2xb7 Assist the Real Estate Operations Manager with administrative & secretarial projects as required.Skills and Experience:xc2xb7 Proven experience as a Legal Secretary or Legal Assistant within a Real Estate or Commercial Property department.xc2xb7 Strong understanding of property transaction processes, including leasehold and freehold matters, and post-completion procedures such as SDLT and Land Registry filings.xc2xb7 Excellent administrative and document management skills, with a high level of accuracy and attention to detail.xc2xb7 Confident in liaising with professional clients and third parties, demonstrating strong communication and interpersonal skills.xc2xb7 Proactive, well-organised, and capable of managing competing priorities in a fast-paced legal environment.xc2xb7 Familiarity with legal compliance and risk management procedures including AML regulations and KYC checks.xc2xb7 Comfortable using digital dictation, legal case management systems, and Microsoft Office applications.xc2xb7 A team player with a flexible approach and willingness to support others within a collaborative department.The Perks:xc2xb7 Competitive salary based on experience.xc2xb7 Free car parking for your convenience.xc2xb7 Comprehensive benefits package including a pension, enhanced maternity and paternity pay, 25 days holiday plus an additional day for Christmas closure and Perkbox benefits.xc2xb7 The opportunity to learn and grow within a supportive and dynamic team.

Elite Touch Group