Job Description

Job Summary

To act as a Legal Secretary in the Family department, and other departments as required. To provide secretarial and administrative duties to help facilitate the smooth handling of client matters. Being an adaptable team player and able to multi-task are essential. Acting in a confident, professional and responsible manner with compassion towards the practice's clients. Confidentiality and punctuality are also essential.

We are ideally looking for someone to work 4 days per week (or equivalent, but would consider 3 days or full-time.

Responsibilities

preparing legal documents, correspondence and court forms by audio and copy typing using digital dictation for multiple fee earners at times (BigHand digital dictation) Utilising the firm's case management system to ensure properly kept digital files Photocopying documents and correspondence and scanning the same to emails as and when required Answering the telephone, assisting with client enquiries both on the telephone and face-to-face and taking messages when required Making appointments and using Outlook calendar and tasks Liaising with other law firms, authorities, barristers chambers and other third parties Filing of correspondence and documents and keeping records up to date, ensuring that all files are maintained to the Lexcel standard Preparing mail for posting/emailing/faxing Providing support to other secretaries and fee earners, including in other departments, when busy and during holiday times Occasionally covering reception/collecting or taking post and to fill in when required and requested by the Practice Manager Producing and completing paperwork as per our Lexcel-compliant procedures, including parties' names, addresses and contact details for file opening, ongoing management, archiving and file closure procedures Assisting with monthly billing of the practice's Family clients, including costing the file and preparing bills Supporting the Family Directors in arranging marketing and networking events including dealing with invitation and attendance where required

Requirements

Excellent keyboard skills (minimum typing speed of approx 70 wpm Excellent knowledge of Microsoft Office (Word and Outlook, ideally Excel) Good grammar and spelling Professional in all dealings with colleagues, clients and third parties Friendly confident manner towards all visitors and colleagues
Job Types: Full-time, Part-time, Permanent

Work Location: In person